Team Assistant

**Team Assistant (M/F/t) Cyber Security**:

- **Location(s)**:

- Essen, NW, DE, 45141

**RWE Supply & Trading GmbH**
**To start as soon as possible, full time / part time, permanent**

**Your future plans**
As a Team Assistant in Cyber Security, you'll serve as a pivotal support figure for various teams and their managers within the department. Your core responsibility will involve ensuring seamless operations by providing administrative and organisational assistance. You'll collaborate closely with team members and managers to streamline communication, coordinate schedules, and aid in various tasks, ultimately optimising team efficiency and efficacy.
- Proactively manage calendars, arrange meetings, handle travel arrangements and manage incoming communications, ensuring smooth coordination
- Coordinate meeting logistics, including agenda preparation, material distribution and minute-taking as needed
- Follow up on action items and deadlines stemming from meetings, ensuring prompt completion and accountability among team members
- Offer administrative support for ongoing projects within the cyber security department, tracking milestones, updating project schedules and managing documentation
- Undertake miscellaneous tasks and special projects assigned by team managers, exhibiting adaptability and a proactive attitude towards achieving team objectives
- Assist in budget control tasks, including monitoring expenditures, reconciling accounts and preparing financial reports as required
- Manage invoicing processes, ensuring accuracy and timeliness in billing procedures
- Collaborate with the teams and other departments to track expenses, process reimbursements and maintain financial records
- Support procurement activities, including purchase order processing and inventory control

**Your powerful skills**
- Bachelor's degree, completed commercial apprenticeship (e.g. business clerk) or equivalent experience in business administration, management or a related field
- Demonstrated experience in administrative support roles
- You are fluent in both English and German
- Strong organisational and time management abilities, adept at prioritising tasks and meeting deadlines in a fast-paced environment
- Exceptional communication skills, both written and verbal, enabling professional interaction with internal and external stakeholders
- Meticulous attention to detail and accuracy, along with the ability to maintain confidentiality and handle sensitive information discreetly
- Team-oriented mindset with a proactive and service-oriented approach to supporting team members and managers
- Familiarity with budget management and invoicing processes

**Advantageous, but not a must**
- You have already worked in the field of cyber security or in the technology sector
- Other financial tasks would be advantageous

What we value most is passion, willingness to learn and a determined and resilient work ethic. So, even if you think you do not yet display all of the skills above we would still like to hear from you.

**Benefits you can rely on**
We really appreciate you going the extra mile and using every ounce of energy when the heat is on. That’s why we want to make your time with us as enjoyable as possible. At RWE Supply & Trading GmbH we value our employees and strive to create a supportive and inclusive work environment. With a range of competitive benefits, we not only offer excellent development prospects and an attractive remuneration package, but also take care of your well-being and understand that life-work integration is essential.

Also our offer includes the following perks:

- Work at the commercial heart of RWE - right on one of Europe’s largest trading floors directly shaping the energy transition
- Task oriented and hybrid working model
- Join a diverse and multicultural team in a highly dynamic and rapidly growing business State-of-the-art campus with free fitness center, child care, on-site barista & restaurants

Any questions? Deborah Münz (Recruiting), +49 152 57906888
We look forward to meeting you

Of course, you can find us on LinkedIn, Instagram, Facebook, YouTube and Xing, too.

RWE Supply & Trading is the interface between RWE and the energy markets around the world. Around 2,000 employees from over 70 different countries trade electricity, gas, commodities and CO2 emission allowances. The trading entity also ensures the commercial optimisation of RWE’s power plant dispatch and markets electricity from RWE.