Administrative Assistant

Hiring Path:

- Custom Announcement (not open to the public)

Who May Apply/Clarification From the Agency:
For USEFM - FP is 07. Actual FP salary determined by Washington D.C.
- U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

Security Clearance Required:
Top Secret Clearance

Appointment Type

Term appt, NTE 4 yrs

Appointment Type Details:
Definite not to Exceed 5 years.

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is:

- Full Time (40 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

**Duties**:
The Executive Secretary supports the Deputy Principal Officer (DPO), the second-highest position at the U.S. Consulate General in Frankfurt. The U.S. Consulate General Frankfurt is the fourth largest diplomatic post with 39 entities from 10 Federal Agencies. The Executive Secretary reports to the Consul General's (CG) Office Management Specialist (OMS) and is responsible for all administrative support for the DPO. The Executive Secretary is the primary back up for the CG OMS.

The incumbent serves as the primary liaison between the DPO, agencies at post, U.S. Military Commands in the consular district, and German business contacts. The Executive Secretary manages schedules, the flow of information and documents, and coordinates daily with the CG's OMS and the Protocol Assistant.

**Qualifications and Evaluations**:

- Requirements:
**FOR THE EXPERIENCE AND EDUCATION REQUIREMENTS APPLICANTS MUST MEET EITHER OPTION 1 OR OPTION 2 TO QUALIFY.**

**Option #1**:
EXPERIENCE: Two (2) years office management experience required.

EDUCATION: Two (2) years of college course work in the field of business administration, business, management, liberal arts, languages, sciences, accounting, or general studies is required.

JOB KNOWLEDGE: Knowledge of office management, maintaining schedules, and operation of standard office equipment.

**OR**

**Option #2**:
EXPERIENCE: Four (4) years office management experience required.

EDUCATION: Secondary school is required.

JOB KNOWLEDGE: Knowledge of office management, maintaining schedules, and operation of standard office equipment.
- Education Requirements:
See the requirement section above for the education requirements.
- Evaluations:
LANGUAGE: Mandatory: English - Fluent; speaking/reading/writing. This will be tested.

SKILLS AND ABILITIES: Computer literacy required including keyboards skills, working knowledge of the Microsoft Office suite (Word, Excel, Outlook, PowerPoint). Internet experience required.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass security certifications.

**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.