Team Assistant

Lincoln International is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage you to read more about our commitment to diversity and Environmental, Social & Governance (ESG) efforts.

**Key responsibilities**

Reception & Office Management:

- Provide seamless Front of House support
- Meet and greet guests and take care of hospitality
- Proactively manage and order catering for meetings
- Manage the meeting room calendars
- Order kitchen, stationery and printer supplies
- Ensure tidiness of the meeting room, the reception area, the kitchen and the binding room and make sure they are replenished and organized
- Manage incoming and outgoing post and packages, arranging couriers
- Photocopying and scanning, printing and binding
- Proactively manage property management and service providers, ensure functionality of office and the office equipment (printers, binders, etc.)
- Local New employee onboarding in collaboration with IT, HR
- Arrange birthday cakes and occasion gifts
- Coordinating and managing cleaning staff

Team Assistance:

- Supporting Managing Directors (currently 1) and her Team:

- International calendar management throughout multiple time zones
- Global travel management including visas
- Expenses
- Enter Salesforce contacts and meeting notes
- Organizing meetings and events with co-workers and clients
- Vacation cover for Tech Team Assistant

**Please note that this position is initially limited to 15 months, but with the perspective of converting to a permanent contract**

**Key Competencies**

Background:

- Completed commercial or business training
- Minimum 2 years professional experience within a professional services environment, ideally M&A, private equity or similar
- German language skills at native speaker level and fluent, very good written and spoken English skills

Technical:

- Microsoft Office (Outlook / Word / Excel / PowerPoint)
- Concur (expenses)
- Salesforce (CRM)

Communication:

- Good interpersonal skills and an ability to build mutually respectful relationships with colleagues
- Written and spoken communications are clear, accurate, concise and appropriate for the audience and the task at hand

Results focussed:

- Takes pride in work and is consistently focussed on completing allocated tasks and meeting goals to an agreed quality and technical standard
- Takes active responsibility for ensuring own work is produced to a high standard
- Readily accepts stretching tasks and goals and actively seeks ways to overcome challenges and obstacles

Planning and Organising**:

- Takes ownership of duties and tasks assigned
- Plans ahead, adapting readily to unexpected changes and is able to deal with peaks and troughs in workload with limited input and guidance
- Ability to manage several tasks at the same time and prioritise multiple work-streams
- Uses downtime in a productive and proactive manner

Meetings/relationships:

- Ability to build meaningful relationships at all levels
- Ability to be team focussed and exude excellent self-presentation skills

**Rem**uneration**
- 55,000 - 60,000 € annual salary
- Bonus discretionary, depending on company and individual performance