Team Assistant in a Technology Company

Vor 3 Tagen

München, Deutschland Grafton Deutschland Vollzeit

For our client, a global telecommunications and technology company, we are looking for a **Team Assistant (gn)** with Chinese language skills as soon as possible within the framework of temporary employment for 18 months with the option of being hired directly.

You will be supported by our professional Grafton team for the entire duration of your assignment.

In addition, **you can expect** a variety of benefits:

- A lucrative fixed salary
- Lunch vouchers which you will receive in cash
- Access to the company canteen
- Possibility to participate in summer and Christmas parties

**Your tasks**:

- Provide timely and professional support to department management and team members to ensure smooth flow of all administrative tasks within the team.
- You will act as one of the main contacts for inter-departmental correspondence/communication.
- Assist department leadership in maintaining and tracking calendar, coordinating appointments and optimizing timelines.
- Assist team members in communicating with the finance team regarding expense claims, including: requesting expenses, secretarial checks and confirmations, handling inquiries with our finance colleagues, etc.
- Assist the department with day-to-day activities such as: managing and translating documents, preparing information for weekly or monthly reports, previewing and following up on e-flows, assisting with PPT preparation and data entry, guest visits, office supplies, courier services, etc.
- Assist the department with contracting and communication between the department and our procurement team.
- Assist in planning and organizing large workshops/conferences/ceremonies and scheduling and coordinating meetings in various time zones.
- Assist the department with team building to improve cross-cultural communication.
- You will perform a variety of administrative and organizational tasks based on current business needs within our client's research center in Munich.

**What you bring with you**:

- Completed education in the field of intercultural communication/foreign language studies/education/psychology/business administration/secretarial services (completed vocational training as an office administrator) or comparable study background.
- 1-2 years of professional experience as a team assistant/secretary is an advantage.
- Excellent communication and interpersonal skills combined with team spirit, intercultural awareness of European and Asian cultures and openness to an international work environment.
- Good MS Office skills (Word, Excel, PowerPoint, Outlook).
- Fluency in English (written and spoken) and at least basic Mandarin Chinese.
- Independent and well-structured work style with a hands-on, energetic attitude.
- Service-oriented, open-minded, quick learner and adaptable to a fast-paced work environment.
- Good planning and organizational skills.

**Your Grafton person of contact for this position**:
Moritz Zacharias

Recruitment Specialist

Tel. +49 162 288 90 22

Grafton: Dein vertraulicher Partner in der Fach
- und Führungskräftevermittlung. Bei uns hat Chancengleichheit höchste Priorität.

Informationen zum Umgang mit deinen Daten findest du in unseren Datenschutzerklärung.

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