Personal Assistant to The Coo

**Applicant Information**

For further information please contact:
Ms. Ksenia Dedkova

Tel:
+4989380065439

Whether it’s airplanes, satellites, the world’s biggest ships and tallest building, cyber-attacks or climate change impacts, Allianz Global Corporate and Specialty (AGCS) have got the major risks fully covered when it comes to protecting businesses.

**Job Purpose/ Role**

We’re looking for a Personal Assistant (M/F/d) to the COO at Allianz Global Corporate & Specialty (AGCS) based in Munich. In this role, you provide an efficient and responsive administrative, organizational, and logístical service to the Board Member, helping to manage and prioritize time. You ensure that the Board Member can focus on strategic matters by processing delegable tasks. You also participate in important projects where involvement of the Board Management office is necessary.

**Responsibilities**

In this role you will
- Work directly with IT Management and staff to ensure appropriate ownership over and effective testing of key controls.
- Ensure busy diary commitments, papers, travel arrangements (flights, hotels, visa, personal bookings) are managed effectively including troubleshooting problems.
- Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the board member.
- Filter general information, queries, phone calls and invitations to the board member by redirecting or taking forward such contact as appropriate.
- Liaise with relevant individuals, external organizations etc. to arrange meetings, prepare agendas and draft minutes.
- Contribute to / coordinate ad-hoc projects and initiatives for the Board Management Office. This can include workshop preparations / minutes, Allianz Engagement Survey (AES) action items, etc.
- Undertake any other duties as requested by the board member.

**To be successful in the role**:
You will have
- Commercial education, ideally a Bachelor’s degree or secretarial qualification
- At least 3 years’ working experience in an administration/executive assistant/personal assistant role in a highly pressurized environment requiring tact, judgement, and discretion
- Experience in diary management/researching and booking of travel and accommodation
- Relevant working experience in a large organization in an international environment
- Proficient at Office (Outlook, Word, Excel and PowerPoint)
- Excellent ability to prioritize and anticipate needs
- Ability to work autonomously, but also to be a great team player
- High level of confidentiality
- Very good communication skills, with precise written English skills and an eye for detail
- Fluency in German and English is required

**The benefits of joining AGCS**
- Hybrid working model, which recognizes the value in a balance between remote and office based working, giving you the flexibility to organize the way you work
- An exciting and versatile job with an opportunity to work alongside skilled and specialised colleagues from all over the world
- An environment where innovation and challenging the status quo is encouraged
- Wellbeing policies/initiatives to support a positive work life balance
- A competitive compensation and benefits package including generous bonus scheme
- Continuous learning: A large portfolio of continuous learning opportunities to help you stay relevant in your current role, grow into future roles and meet the demands of the workplace
- Diverse and inclusive culture: You will be accepted for who you are and empowered to use your voice to help others find theirs

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

Allianz Global Corporate & Specialty (AGCS) is a leading global corporate insurance carrier and a key business unit of Allianz Group. We provide risk consultancy, Property-Casualty insurance solutions and alternative risk transfer for a wide spectrum of commercial, corporate and specialty risks across 10 dedicated lines of business.

Our customers are as diverse as business can be, ranging from Fortune Global 500 companies to small businesses, and private individuals. Worldwide, AGCS operates with its own teams in 31 countries and through the Allianz Group network and partners in over 200 countries and territories, employing over 4,400 people. As one of the largest Property-Casualty units of Allianz Group, we are backed by strong and stable financial ratings. In 2020, AGCS generated a total of €9.3 billion gross premium globally.

In 2020, AGCS announced a new strategy and transformation program called New AGCS which aims to comprehensively transform the company, creating a mutually beneficial relationship with stak