Administrative Specialist

Who are we? We're a diverse team of beauty enthusiasts from all over the world, committed to creating an inclusive and supportive workplace where everyone feels valued and respected. As a leading international beauty brand, we're dedicated to providing high-quality products that help individuals empower their unique sense of style. We are providing customers with convenient access through our internet distribution and our innovative and dynamic approach has made us a top choice for beauty salons and stores worldwide. We're all about creativity and individual growth, encouraging our team members to be bold and brave to think outside the box. As our next Administrative Specialist, you will report to the Executive Assistant and help shape this function You will play an active part in preparing, appraising and executing our monthly payroll for the German region. As the Admin function grows, you will have a wonderful opportunity to further your expertise across additional markets while you continue to deliver the best experience for our employees. Tasks **What you’ll do**: - Execute payroll for the German entity and calibrate any obstacles - Own the payroll process by reviewing, adjusting and ensuring all paperwork is in line with legal formalities. - Ensure correct payroll runs on a monthly basis - Support all of our employees with questions related to payslips, adjustment of tax class, certificate of employment, yearly income tax documents and so on - Establish and maintain that all employee personal data is updated, track new & leaving employees as well as monthly variable data - Ensure successful auditing results and compliance with German Labor Law **Requirements**: **What we want from you**: - You have at least an Ausbildung certification or more - You have experience working in administrative areas dealing with large paperwork - You are fluent in German and have a good command of English. Polish would be an advantage. - You are an excellent communicator with solid listening and interpersonal skills - You love working with people and care about great employee experience - You know how to prioritize to meet deadlines and know when to ask for support - You have the capacity to work in a fast-paced environment, where accuracy matters **Benefits**: We also have some really cool benefits we think you’ll love - \+ Varied daily work routine: Embrace unique opportunities each day to tackle new challenges, bring your skills and ideas to the table, learn, and grow in a diverse and dynamic workplace, and deliver exceptional experiences to our customers. - \+ Shape our brands: Be part of our committed team, contributing ideas, expertise, and enthusiasm to drive the success of exciting ventures and shape the future of Cosmo Beauty Brand House and other exceptional product brands. - \+ We care: Enjoy free drinks, exciting social events, and opportunities to connect with beauty enthusiasts and industry leaders, creating lasting memories. - \+ Amazing deals on our products: Join our team and enjoy special conditions on a wide range of products, including the opportunity to test cosmetics with our free onboard cosmetic and nail artist. - \+ Access to public transport or monthly spending card: With such an amazing office at the heart of Berlin, we give you the possibility to access it with a company sponsored BVG card or you can choose to have our EdenRed card which allows you to do pay in grocery stores, petrol stations and more. **What we offer**: - \+ Exciting projects in an agile environment: At Cosmo Beauty Brand House, we provide equal opportunities for all team members to shine and contribute, with a focus on "moments that matter" and an exceptional employee experience. You have the opportunity to contribute to our growing DACH market and help us become a force to be reckoned with - \+ Place of creativity and inspiration: Our vibrant office in Berlin offers excellent public transport links, and we provide the flexibility of hybrid working for a balanced work-life experience. - \+ Personal and professional growth from day one: Join our team to start your development journey on day one, collaborating on international projects and contributing to our brand's growth. - \+ Autonomous working styles: Our teams are constantly growing and as such we give our people the opportunity to shine in the ways they choose to best and assume the most responsibility. We are all about being proactive