Administrative Specialist

**Administrative Specialist - Working Student (German Speaking) (M/F/d)**

**About Care Forward**:Care Forward is an educational institution that aims to strengthen the German healthcare system and create opportunities for healthcare workers. Our goal is to qualify, further educate, prepare domestic and international healthcare workers for the job market, and integrate them into the German workforce. We believe in a future in healthcare where people can realize their potential and fulfill their ambitions. Through the use of cutting-edge technologies and partnerships with various public institutions, Care Forward is able to offer individualized and scalable programs that both attract new talent to healthcare professions and empower healthcare professionals to successfully advance their careers.

**Certified - Quality-Focused - Tech-Forward**

**Our Team**:We are a passionate, multinational team of motivated and compassionate individuals dedicated to improving lives by addressing the global shortage of skilled healthcare workers in Germany. Our highly collaborative and diverse environment fosters direct and constructive feedback, valuing differing opinions while encouraging individual initiative and responsibility.We work quickly, testing new ideas with confidence in overcoming challenges. Since 2021, Care Forward has upskilled and certified hundreds of international nurses, helping them start new lives in Germany while enhancing the quality of care at over 30 leading healthcare facilities.

**Our Purpose**:We have set the goal of qualifying, further educating, preparing domestic and international healthcare workers for the job market, and integrating them into the German labor market. We believe in a future in healthcare where people can realize their potential and fulfill their ambitions.

**Your Role**:
**Your primary responsibilities will include**:

- Document & Report Management: Create, organize, scan, and upload documents, maintaining both digital and physical filing systems.
- Logistics & Project Support: Plan logistics (e.g., travel, accommodation), provide hands-on project support, and prepare welcome packages for students.
- Financial Coordination: Collaborate with the finance team on invoicing, payments, and financial reporting.
- Office & Administrative Tasks: Process incoming/outgoing mail, retrieve documents, and ensure smooth office operations.
- Research & Compliance: Stay updated on policies and guidelines, especially from federal authorities, and ensure compliance.
- Team Contribution: Support team goals and assist colleagues as needed.

**Your Profile**:

- Excellent administrative and organizational skills.
- Strong attention to detail.
- High accuracy and task-oriented work style.
- Ability to learn quickly, adapt, and be flexible.
- Strong technical skills.
- Proactive attitude and problem-solving skills.
- Clear and efficient communication abilities.
- Energetic professional, comfortable handling multiple responsibilities.
- Experience in handling a variety of administrative and coordination tasks.
- Ability to work independently with little or no supervision.
- Enjoyment of the administrative challenges that come with supporting an office with diverse team members.
- Fluent in German (C1) and English (C1).

**Additional Skills**:

- Previous experience in office administration, as a clerk, HR assistant, or in a similar role would be a great advantage.
- Proficiency in Google Workspace, particularly in Google Spreadsheets is a requirement.
- Any additional experience with platforms and CRM systems would be a strong plus.

**What We Offer You**:

- **Valuable Work Experience** - Gain hands-on experience in a fast-growing startup within the healthcare and education industry.
- **Flat-hierarchy startup environment** - With the opportunity for growth, coupled with a **comprehensive onboarding** and **regular feedback.**:

- **Premium Location** - We work in a bright and modern workspace located directly next to the U8 in Kreuzberg, Berlin. If you’re not located in Berlin, a WFH option is available.
- **Healthcare Education**:You will work at the intersection of education, healthcare, and digitalization simultaneously.
- **English as an official language - **Our office language is English, to support an international team yet German is a hard requirement for this opportunity due to our interaction with external partners.
- **Flexible Office Culture**: We believe the most inspired work comes from employees with a healthy work-life balance, which is why we offer a hybrid working model to improve commute times, out of work appointments and family needs.
- **Subsidized sports membership + Corporate Discounts**:All Care Forward employees receive full access to a discounted Urban Sports Club membership as well as hundreds of discounts on popular brands and services through Corporate Discounts.
- **Meet-ups and team gatherings**:For those that like to socialize outside of work, Care Forward org