Sponsored Programs Coordinator

MAJOR FUNCTION :   The Sponsored Programs Coordinator is responsible for monitoring and the maintaining grant and contract accounts received from federal, state and private (miscellaneous) funding sources.  Responsibilities include: ensuring compliance with generally accepted accounting principles, federal regulations, award terms and conditions and College policy and procedure; assisting, educating and training faculty and staff on individual awards; reviewing program reports; participating in monitoring activities;  approving purchases on contract and grant accounts; and preparing financial reports and invoices to granting agencies.   Primary duties will include, but are not limited to:Serves as a liaison between departments, functions and groups within the College, and serves as a liaison between the College and Federal, State and Private agencies.  Coordinates the efforts, administrative processes and functions of assigned accounts.  Assesses needs and helps resolve issues related to the employees, Human Resources, Accounts Payable, Travel, Budgets and other grant related matters. Develops plans to address specific circumstances (0-1 year in duration) including corrective actions and best practices. Communicates with contacts at funding source for problem resolution and information gathering. Promotes College compliance with federal and state law and regulations by maintaining a current working knowledge of federal and state regulations relevant to grants and contracts and communicating regulatory information to appropriate University administrators, staff, and faculty.  Reviews, verifies and assigns awards and established performance measures and budgets per award documents.  Reviews award documents for restricted programs and activities.  Approves (or confirms the availability, allowability and appropriateness of) activities and expenditures of internally and externally sponsored grants and contracts in accordance with federal, state, institutional and/or other agency guidelines, cost principles and cost accounting standards.  Communicates with contacts at funding source for problem resolution and information gathering. Handles sponsor invoicing activities by preparing financial reports (as required) for grants and contracts by compiling, researching and analyzing data regarding the expenditures of the grants and contracts.  Gathers all supporting documentation necessary for proper invoicing of all grants and contracts, including tracking, documenting and reporting match and program income.  Monitors internally and externally sponsored grants and contracts by reviewing and/or assuring the review of daily and monthly (budget/expense) activities within these accounts and making accounting corrections/adjustments as appropriate to charge or refund projects, including journals and F&A costs.  Communicates regularly with departments and Project Directors to provide fiscal management of grants; notifies and prepares necessary no-cost extensions and budget revisions to prevent lapsed funds or disallowed costs; identifies project over-runs and provides proper notification regarding grant or contract status. Performs grant closeout functions required by Grants and Contracts Administration and sponsors, including reconciliations, liquidations, budget finalizations and final reporting and analysis.  Notifies Project Director and Budget Managers of grant closeout to ensure that all financial and programmatic reports are submitted and completed timely.  Assists the Business Office during audits by preparing work papers and research.Randomly conduct desktop and on-site monitoring as part of our internal grant oversight to ensure grant compliance throughout the grant duration and make necessary recommendations.MINIMUM TRAINING/EXPERIENCE: A high school diploma and seven (7) years of professional experience in bookkeeping, accounting, grant management or a related field; or an equivalent combination of education and experience may substitute for the required experience.  The bachelor’s degree in accounting, finance, administration or a related field is preferred, and may substitute for four (4) years of the required experience. Preference will be given to candidates with Workday experience. SUCCESSFUL APPLICANTS WILL DEMONSTRATE THE FOLLOWING:  Knowledge of state and federal regulations for grant administration. Strong organizational, analytical and communication skills, both verbally and in writing. Ability to use computer software programs in word processing, spreadsheet, and presentation. Ability to prepare budgets and draft clear, concise and persuasive narratives, professional correspondence and other documents. Ability to travel. Ability to make presentations to groups of people. Ability to establish and maintain effective working relationships with others to include public officials, agency personnel, volunteers, private business owners, and employees. Ability to organize data into logical formats for presentation in reports, documents and other written materials. Ability to coordinate and manage multiple projects simultaneously. Ability to develop critical path timelines, initiate and complete assignments.  Skilled in effective interpersonal skills. Skilled in effective consensus building strategies. Ability to work independently and make sound judgments.