Office Manager

ABOUT THE POSITION In this role, you’ll take care of essential office tasks and provide practical support to the sales team, helping ensure that daily operations and seasonal preparations run efficiently.You will handle a combination of recurring activities (office coordination, administration, supplier management) and more dynamic ones (sample organization, showroom support, seasonal sales preparation). The variety of topics means no week looks exactly the same.You’ll work closely with teams in Munich and Germany, Geneva (EMEA HQ), and Strasbourg (Customer Service), becoming a reliable point of contact for organizational and administrative matters. Hybrid work is possible, with a presence of at least 3 days/week in the office — especially helpful for onboarding and during busier seasons.HOW YOU’LL MAKE THE DIFFERENCE1. Office Management & AdministrationHandle daily office operations, including post distribution and coordination with suppliersSupport the transition from paper-based to digital invoicing through a dedicated Germany mailboxManage office supplies, equipment, drinks/snacks orders and relationships with external vendorsMaintain accurate records (keys, access, contracts, contacts)Oversee company car fleet coordination (contract dates, car returns, communication with the team)Manage mobile phones, including those used by outlet storesOrganize small internal meetings and assist with onboarding practicalities when new colleagues join2. Showroom & Sample ManagementCoordinate sample handling (receipt, storage, rotation, preparation for appointments)Help prepare showrooms for sell-in appointments and seasonal meetingsSupport national sales meetings and basic Go-To-Market preparationsCollaborate with Strasbourg teams for sample and delivery processes3. Sales Support & Team CoordinationAssist the sales team with administrative tasks that help them prepare for customer cyclesSupport seasonal activities linked to sell-in / sell-outPlace seeding orders (athletes, events, PR) when relevantOrder materials for multiple showrooms (Munich, Meinhausen, Heilbronn, Salzburg)Ensure smooth information flow between Munich, Geneva, and StrasbourgPrioritize requests from different stakeholders with a practical and solution-oriented mindsetYOU ARENaturally drawn to sports, outdoor activities or active lifestyles, and motivated by working in a brand environment that reflects these passionsSomeone who enjoys a mix of recurring tasks and seasonal projectsOrganized, structured, and able to manage multiple topics at the same timeA clear and confident communicator who builds positive relationships with colleaguesComfortable taking initiative and solving day-to-day operational issuesA team player who collaborates easily but also works independently when neededReliable and discreet when handling sensitive or confidential documentsYOU HAVEPrevious experience in office management, administration, or coordination rolesStrong Excel skills and good general IT savvinessExperience with logistics, sample handling, sales support or showroom environments is a plusSolid organizational skills and the ability to prioritise effectivelyFluency in German and English to communicate with international teamsA customer-service mindset and a hands-on way of workingPERKS & BENEFITS🎁 Significant discounts on Columbia and Sorel products📚 Unlimited access to LinkedIn Learning📖 A monthly Learning Hour for training, discovery and learning👩‍🏫 Unlock your potential: access to in-house training courses (feedback, leadership, Insights®...)🌈DEI initiatives to exchange and strengthen our involvement around these themesABOUT THE CULTUREAt Columbia Sportswear, we value an inclusive and open culture that emphasizes the absence of barriers between team members. We are committed to fostering a sense of belonging by encouraging personal connections at all levels, which creates a cohesive and supportive work environment.Team members serve as ambassadors for our brand, finding motivation in being part of an organization dedicated to activities they are passionate about. This dedication reflects our commitment to building a team that takes pride in our products and values.We offer the opportunity to work for a US-based company within a multicultural environment, where your job has an impact across different countries.Our "Always Be Learning" culture of continuous learning enables our employees to identify and develop skills that will enable them to continue to grow within the company."Unlock Your Potential" is the spirit that characterizes our vision of employees' development: to offer them opportunities to grow, in their job, in their team or even to change jobs completely. We grow our people to grow our business.To learn more about us and our culture, visit our page on Welcome To The Jungle: ABOUT THE HIRING PROCESS1️⃣ Ready to unlock your potential at Columbia Sportswear Company? Apply now to help us connect active people with their passion The hiring team will review your application in the following weeks.2️⃣ If your application is selected: a 30-45mn introductory interview with our Talent Acquisition Team to talk about yourself, your motivations and the role3️⃣ Interview with the hiring manager in the office in Munich4️⃣ Finale online interview with HR5️⃣ Your unique strengths align perfectly with our team: we are thrilled to extend you an offerThis job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.