Office and HR Manager EMEA

vor 2 Monaten

Berlin, Berlin, Deutschland Vention Vollzeit
Job Overview

Vention is seeking a highly skilled and organized Human Resources Coordinator to join our EMEA team. As a key member of our HR department, you will be responsible for providing administrative support to our office and team, ensuring seamless day-to-day operations.

Key Responsibilities
  • Office Management:
    • Ensure a welcoming and supportive environment for team members and guests, coordinating room preparation and catering for meetings, trainings, and events.
    • Procure office supplies and equipment in an efficient and cost-effective manner.
    • Manage internal and external partnerships, including property management, suppliers, and service providers.
    • Coordinate travel arrangements for employees, ensuring compliance with company policies and budgets.
    • Organize team-building and culture events to foster a positive and inclusive work environment.
  • HR Administration:
    • Maintain accurate and up-to-date HR databases and employee files.
    • Process employment agreements, contractual changes, and verification of employment letters.
    • Manage time and attendance, sick leave, and other compliance matters related to local legislation.
    • Provide exceptional support to employees regarding workplace policies, career development, and employee relations.
    • Coordinate onboarding for new team members, including welcome packages and office tours.
    • Collaborate with the global HR team to develop and maintain HR policies and processes.
    • Effectively communicate with executives and senior management.
    • Support performance management procedures, including performance reviews, warnings, and terminations.
    • Assist with change management initiatives in collaboration with the global HR team.
  • Benefits and Remuneration:
    • Administer employee benefits programs, including health insurance and pension scheme plans.
    • Stay up-to-date on changes in employment laws and regulations.
  • Compliance:
    • Collaborate with external resources and partners regarding legal and immigration matters.
    • Support payroll accounting and OHS matters.
  • Talent Acquisition:
    • Support recruitment and retention efforts through effective recruitment practices.
Requirements
  • 2+ years of experience in managing administration and operations for an office or comparable experience.
  • Strong communication skills in English and German (written and spoken).
  • Hands-on nature and ability to work autonomously.
  • Self-motivated and self-organized team player with a problem-solving attitude.
  • Ability to prioritize and remain calm in stressful situations.
  • Excellent communication and interpersonal skills.
What We Offer
  • Hybrid work arrangement with the option to work from home on selected days.
  • Well-stocked pantry with snacks and beverages.
  • Opportunities for career growth and professional development.
  • Recurring team events to foster connections with colleagues.
  • Location in the heart of Berlin, easily accessible and surrounded by shops and eateries.
  • Benefits package, including choice of subsidized BVG ticket or exclusive discounts through the hrmony portal.
  • Optional contribution to the company pension scheme.
  • Two volunteer days per year to contribute positively to the community.
  • 30 days of paid vacation per year.

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