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Facilities Operations Specialist
vor 2 Monaten
Join JLL and help shape a better future .
At JLL, our team is dedicated to transforming the real estate landscape for a sustainable tomorrow by integrating exceptional services, expert advice, and innovative technology for our clients. We prioritize attracting the most skilled and talented individuals, empowering them to flourish, cultivate meaningful careers, and discover a sense of belonging. Whether you possess extensive experience in commercial real estate, technical trades, or technology, or are eager to leverage your relevant expertise in a new sector, we invite you to be part of our mission to forge a brighter path ahead.
As a global leader in professional services and investment management, JLL specializes in real estate solutions. We assist organizations worldwide in realizing their aspirations through effective ownership, occupancy, and investment in real estate.
If you are ready to elevate your career, JLL offers the ideal environment for professional growth. Here, you will have the opportunity to innovate alongside leading businesses, apply your expertise to significant projects, and engage in transformative real estate initiatives. You will also build enduring professional relationships by sharing diverse perspectives and drawing inspiration from industry leaders. We are committed to fostering opportunities and supporting you in maximizing your potential. Achieve your goals – join us at JLL.
Role Overview
Reporting directly to the Office Service Coordinator or Facilities Manager, the Facilities Operations Specialist is tasked with supporting various functions to ensure the seamless operation of facilities management services within the building.
Key Responsibilities
- Evaluating building maintenance concerns through regular inspections and documenting observations.
- Collaborating with the Facilities Manager and Moves and Changes team to address internal space needs and assist with team relocations.
- Monitoring inventory levels of office supplies and consumables, placing orders with vendors as necessary.
- Coordinating internal relocations within the facility alongside the Facilities Manager.
- Partnering with the Facilities Manager and Moves and Changes team to maintain accurate floor plans.
- Assisting in the organization of in-house and external events as required.
- Coordinating with the Building Operations team to report any defective health and safety equipment and facilitate repairs.
- Supporting the Office Service Coordinator with vendor management and soft service assistance as needed.
- Overseeing fire wardens and first aiders, assisting with scheduling training and refresher courses as necessary.
- Maintaining and reviewing manuals, handbooks, and guidance documents.
- Providing coverage for reception duties when required.
- Understanding the primary responsibilities of meetings and events, supporting the M&E Specialist as needed.
- Managing daily mailroom operations, including deliveries and inquiries.
- Familiarizing oneself with basic procedures, courier services, and key external contacts.
- Managing mail-related supply inventory and placing orders as needed.
- Performing additional tasks and responsibilities as assigned.
- Responsibilities are MST 12 & DUS10.
- Managing the client ticket portal (SIM-T) and assisting with the CORRIGO ticket system.
Every day presents new challenges, and we encourage you to demonstrate your creativity in all tasks.
Are you the right fit? To be successful in this role, you should possess:
- Prior experience in a high-profile corporate setting.
- Reception or hospitality experience is advantageous.
- A proactive and hands-on approach, willing to support team members.
- Familiarity with facilities management processes is preferred.
- Proficiency in IT skills, including Outlook, Excel, and Word.
- A professional, friendly, and welcoming demeanor.
- Strong attention to detail.
- The ability to take initiative.
- Excellent communication skills.
- Organizational skills with the ability to prioritize a busy workload.
- A background in customer service is essential.
- Proficiency in both German and English, both spoken and written.
What you can expect from JLL:
- You will be part of an entrepreneurial and inclusive culture where collaboration is key to our success, both locally and globally.
- Our Total Rewards program reflects our commitment to supporting your career ambitions, recognition, well-being, benefits, and compensation.
- Join us to enhance your strengths and enjoy a fulfilling career filled with diverse experiences. Keep your ambitions in sight and envision where JLL can take you...
JLL Privacy Notice
Jones Lang LaSalle (JLL), along with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect your personal information seriously. The personal information we collect is primarily for processing related to JLL's recruitment process. We strive to keep your information secure and retain it only as long as necessary for legitimate business or legal reasons. After that, we will safely and securely delete it.
For more information on how JLL processes your personal data, please refer to our Candidate Privacy Statement.
For additional details, please visit our career site pages for each country.
JLL is an Equal Opportunity Employer and is committed to working with individuals with disabilities. If you require reasonable accommodation due to a disability during any part of the employment process, please reach out to us for assistance.
