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Facilities Operations Specialist
vor 2 Monaten
Join JLL and contribute to a transformative journey in real estate.
At JLL, our team is dedicated to redefining the landscape of real estate through innovative services, expert advisory, and cutting-edge technology. We are committed to attracting the most talented individuals and providing them with the resources to flourish, develop rewarding careers, and find their place within our organization. Whether you have extensive experience in commercial real estate, skilled trades, or technology, or you are eager to transition your relevant skills into a new field, we invite you to be part of our mission to create a brighter future.
JLL is a leading professional services and investment management firm specializing in real estate. We assist organizations globally in realizing their goals through effective ownership, occupancy, and investment in real estate.
If you are looking to elevate your career, JLL offers an ideal environment. Here, you will have the opportunity to innovate alongside top-tier businesses, apply your expertise to landmark projects, and engage in transformative real estate initiatives. You will also forge lasting professional relationships by sharing diverse perspectives and be inspired by industry leaders. We prioritize opportunity and are eager to help you maximize yours. Achieve your aspirations – become part of JLL.
Role Overview
Reporting directly to the Office Service Coordinator or Facilities Manager, the Facilities Operations Specialist role is designed to support all aspects of ensuring the seamless operation of FM services within the building.
Key Responsibilities
- Conducting regular assessments of building maintenance needs through weekly inspections and documenting findings.
- Collaborating with the Facilities Manager and Moves and Changes team to address internal space requirements and facilitate team relocations.
- Monitoring inventory levels of office supplies and consumables, placing orders with vendors as necessary.
- Assisting the Facilities Manager with internal relocations within the building.
- Working alongside the Facilities Manager and Moves and Changes team to maintain accurate floor plans.
- Supporting the organization of in-house and external events as required.
- Coordinating with the Building Operations team to report any defective health and safety equipment and arrange for repairs.
- Assisting the Office Service Coordinator with vendor management and soft service support as needed.
- Overseeing fire wardens and first aiders, including scheduling necessary training and refresher courses.
- Maintaining and reviewing manuals, handbooks, and guidance documents.
- Covering receptionist duties when necessary.
- Understanding the primary responsibilities of meetings and events, providing support to the M&E Specialist as required.
- Managing daily mailroom operations, including deliveries and inquiries.
- Familiarizing oneself with basic procedures, courier suppliers, and key external contacts.
- Managing inventory of mail-related supplies and placing orders as needed.
- Performing additional tasks and responsibilities as assigned.
- Responsibilities include MST 12 & DUS10.
- Managing the client ticket portal (SIM-T) and providing support with the CORRIGO ticket system.
Every day presents new challenges, and we encourage you to demonstrate your creativity in all tasks.
Are you the right fit? To be successful in this role, you should possess:
- Prior experience in a high-profile corporate environment.
- Experience in reception or hospitality is advantageous.
- A proactive and hands-on approach, willing to support team members.
- Preferably, knowledge of Facilities Management processes.
- Proficiency in IT skills, including Outlook, Excel, and Word.
- A professional, friendly, and welcoming demeanor.
- Strong attention to detail.
- The ability to take initiative.
- Excellent communication skills.
- Strong organizational skills with the ability to prioritize a busy workload.
- A background in customer service is essential.
- Proficiency in both German and English, both spoken and written.
What you can expect from JLL
- An entrepreneurial and inclusive culture where collaboration leads to success – both locally and globally.
- A Total Rewards program that reflects our commitment to helping you achieve your career goals, recognition, wellbeing, benefits, and compensation.
- Opportunities to develop your strengths and enjoy a fulfilling career filled with diverse experiences. Keep your ambitions in sight and envision where JLL can take you...
If this role aligns with your skills and aspirations, we encourage you to explore the opportunity further.
JLL Privacy Notice
Jones Lang LaSalle (JLL), along with its subsidiaries and affiliates, is a premier global provider of real estate and investment management services. We take our responsibility to safeguard the personal information provided to us seriously. The personal information we collect is primarily for the purpose of facilitating JLL's recruitment process. We strive to keep your personal information secure and retain it only as long as necessary for legitimate business or legal reasons, after which it will be safely deleted.
For more information on how JLL processes your personal data, please refer to our Candidate Privacy Statement.
For additional details, please visit our career site pages for each country.
JLL is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require an accommodation due to a disability during any part of the employment process, please reach out to us for assistance.
