Project Document Coordinator

Vor 4 Tagen

Erlangen, Bayern, Deutschland Fluence Vollzeit
About the Role

We are seeking a highly organized and detail-oriented Project Document Coordinator to join our team at Fluence. As a key member of our Digital business unit, you will play a crucial role in maintaining accurate records, ensuring compliance with relevant regulations, and supporting various departments within the organization.

Key Responsibilities
  • Document Management: Create, manage, and maintain an efficient document control system, organizing, categorizing, and archiving documents to ensure easy retrieval and accessibility.
  • Version Control: Maintain version control of all documents to avoid discrepancies and ensure that the most recent versions are being used, tracking changes and updates to documents and communicating these changes to relevant stakeholders.
  • Compliance and Quality Assurance: Ensure that all documents meet regulatory requirements and comply with industry standards, conducting regular audits to verify compliance with document control procedures.
  • Document Distribution: Coordinate the distribution of documents to appropriate personnel and departments, monitoring the timely and secure delivery of documents to ensure they reach the intended recipients.
  • Training and Support: Provide training and support to employees on document control processes and procedures, acting as a resource for staff and answering queries and providing guidance related to document management.
Requirements
  • Education: Degree in Business Administration, Engineering, Information Management, or vocational training.
  • Experience: Proven experience in document control or related roles (project management assistant/project execution).
  • Skills: Proficiency in document management software, Adobe Acrobat (or a similar software), and Microsoft Office Suite (especially in Excel, Word, and SharePoint), strong attention to detail and accuracy in work, excellent organizational and multitasking skills, knowledge of relevant industry standards and regulations, strong communication and interpersonal skills, and fluent English and German reading and speaking skills, with any further European language being an advantage.
About Fluence

Fluence is a global market leader in energy storage products and services and digital applications for renewables and storage. We provide an ecosystem of offerings to drive the clean energy transition, including modular, scalable storage products, comprehensive service offerings, and the Fluence IQ platform, which delivers AI-enabled digital applications for managing and optimizing storage and renewables.

We are guided by our passion to transform the way we power our world, achieving our goals through creativity, diversity of ideas and backgrounds, and building trust to effect change and move with speed. We are a company that values diversity, equity, and inclusion, and we are committed to creating a welcoming environment for all.

We offer a range of benefits, including attractive pay in line with the metal collective agreement, 30 days annual vacation, hybrid working in Berlin or Erlangen, flexible working time, company pension plan, capital forming payments for Tarif-Employees, kindergarten allowance tax-free, culture based on values within diverse teams, open and transparent communication, personal development, sabbatical option, home office allowance, and corporate benefits.

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