Event Support Specialist

vor 2 Monaten


Wiesbaden, Hessen, Deutschland AbbVie Vollzeit

Stellenbeschreibung

Wir suchen einen Event Support Specialist – in Vollzeit oder Teilzeit

Deine Aufgaben

  • Kompetenter Ansprechpartner und sach‐ und fachliches Bindeglied zwischen den beteiligten Fachbereichen (u.a. Business Units mit Innen‐ und Außendienst)
  • Erstellung und Management von Veranstaltungsdokumentation im System MAP
  • Recherche von Hotels, Terminkoordination, Beauftragung und Abrechnung
  • Überprüfung der Einhaltung von Compliance‐Anforderungen
  • Kommunikation mit Kunden (intern wie extern)
  • Sicherstellen und überwachen der benötigten Dokumentation und Genehmigungen.
  • Erstellen von Reportings für Veranstaltungs‐Initiatoren innerhalb AbbVie
  • Reisekostenabwicklung: Überprüfen auf Richtigkeit und Vollständigkeit
  • Enge Zusammenarbeit mit Event‐, Finanz‐ und Compliance‐Abteilung
  • Monatliche Messung der KPI Performance und Analysen zur Optimierung von Arbeitsabläufen
  • Mitarbeit oder Übernahme von Sonderprojekten außerhalb Ihrer Linienaufgabe (situativ)
  • Schulung von neuen Mitarbeitern zum Prozess

Qualifikationen

  • Vorzugsweise eine kaufmännische oder betriebswirtschaftliche Ausbildung
  • Mindestens 3 Jahre Berufserfahrung in vergleichbarer Position sind wünschenswert
  • Sehr gute Kenntnisse in MS-Office-Anwendungen (Word, Excel, Outlook, Teams) sowie ein fundiertes Verständnis für Dokumentationssoftware. Kenntnisse in weiteren digitalen Tools sind von Vorteil.
  • Prozessorientiertes und abteilungsübergreifendes Denken und Handeln
  • Fähigkeit, Prozesse zu optimieren und effiziente Zusammenarbeit zwischen verschiedenen Abteilungen zu fördern
  • Fähigkeit, relevante Richtlinien und gesetzliche Vorgaben zu befolgen und deren Umsetzung zu gewährleisten
  • Hohes Engagement, Kunden- und Servicementalität
  • Fähigkeit empathisch, effektiv und durchsetzungsstark zu kommunizieren
  • Zuverlässige und akkurate Arbeitsmethoden sowie ein Auge für Details
  • Fähigkeit, flexibel und eigeninitiativ in einem dynamischen Umfeld zu arbeiten
  • Flexibilität, hohes Verantwortungsbewusstsein und Eigeninitiative.
  • Gute Kenntnisse der digitalen Arbeitswelt sowie die Bereitschaft, sich kontinuierlich weiterzubilden
  • Sicher in der englischen Kommunikation in Wort und Schrift

Warum AbbVie?

  • mit einem diversen Arbeitsumfeld, wo du Wirkungen erzielen kannst
  • mit einer offenen Unternehmenskultur
  • mit einer attraktiven Vergütung
  • mit einem intensiven Onboarding durch einen Mentor
  • mit flexiblen Arbeitsmodellen für eine gesunde Work-Life-Balance
  • mit einem betrieblichen Gesundheitsmanagement mit umfassenden Gesundheits- und Bewegungsprogrammen
  • mit betrieblichen Sozialleistungen
  • mit vielfältigen Karrieremöglichkeiten in einer internationalen Organisation
  • mit hochkarätigen, attraktiven Entwicklungsmöglichkeiten
  • mit einem starken, internationalen Netzwerk


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