Event Support Specialist
vor 2 Monaten
Stellenbeschreibung
Wir suchen einen Event Support Specialist – in Vollzeit oder Teilzeit
Deine Aufgaben
- Kompetenter Ansprechpartner und sach‐ und fachliches Bindeglied zwischen den beteiligten Fachbereichen (u.a. Business Units mit Innen‐ und Außendienst)
- Erstellung und Management von Veranstaltungsdokumentation im System MAP
- Recherche von Hotels, Terminkoordination, Beauftragung und Abrechnung
- Überprüfung der Einhaltung von Compliance‐Anforderungen
- Kommunikation mit Kunden (intern wie extern)
- Sicherstellen und überwachen der benötigten Dokumentation und Genehmigungen.
- Erstellen von Reportings für Veranstaltungs‐Initiatoren innerhalb AbbVie
- Reisekostenabwicklung: Überprüfen auf Richtigkeit und Vollständigkeit
- Enge Zusammenarbeit mit Event‐, Finanz‐ und Compliance‐Abteilung
- Monatliche Messung der KPI Performance und Analysen zur Optimierung von Arbeitsabläufen
- Mitarbeit oder Übernahme von Sonderprojekten außerhalb Ihrer Linienaufgabe (situativ)
- Schulung von neuen Mitarbeitern zum Prozess
Qualifikationen
- Vorzugsweise eine kaufmännische oder betriebswirtschaftliche Ausbildung
- Mindestens 3 Jahre Berufserfahrung in vergleichbarer Position sind wünschenswert
- Sehr gute Kenntnisse in MS-Office-Anwendungen (Word, Excel, Outlook, Teams) sowie ein fundiertes Verständnis für Dokumentationssoftware. Kenntnisse in weiteren digitalen Tools sind von Vorteil.
- Prozessorientiertes und abteilungsübergreifendes Denken und Handeln
- Fähigkeit, Prozesse zu optimieren und effiziente Zusammenarbeit zwischen verschiedenen Abteilungen zu fördern
- Fähigkeit, relevante Richtlinien und gesetzliche Vorgaben zu befolgen und deren Umsetzung zu gewährleisten
- Hohes Engagement, Kunden- und Servicementalität
- Fähigkeit empathisch, effektiv und durchsetzungsstark zu kommunizieren
- Zuverlässige und akkurate Arbeitsmethoden sowie ein Auge für Details
- Fähigkeit, flexibel und eigeninitiativ in einem dynamischen Umfeld zu arbeiten
- Flexibilität, hohes Verantwortungsbewusstsein und Eigeninitiative.
- Gute Kenntnisse der digitalen Arbeitswelt sowie die Bereitschaft, sich kontinuierlich weiterzubilden
- Sicher in der englischen Kommunikation in Wort und Schrift
Warum AbbVie?
- mit einem diversen Arbeitsumfeld, wo du Wirkungen erzielen kannst
- mit einer offenen Unternehmenskultur
- mit einer attraktiven Vergütung
- mit einem intensiven Onboarding durch einen Mentor
- mit flexiblen Arbeitsmodellen für eine gesunde Work-Life-Balance
- mit einem betrieblichen Gesundheitsmanagement mit umfassenden Gesundheits- und Bewegungsprogrammen
- mit betrieblichen Sozialleistungen
- mit vielfältigen Karrieremöglichkeiten in einer internationalen Organisation
- mit hochkarätigen, attraktiven Entwicklungsmöglichkeiten
- mit einem starken, internationalen Netzwerk
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