Facilities Manager
Vor 3 Tagen
**Job Summary**
We are seeking a highly skilled and experienced Facilities Manager to join our team at MPB. As a key member of our Operations department, you will be responsible for ensuring the smooth operation of our Berlin site, including security, maintenance, and health and safety compliance.
Key Responsibilities:
- Develop and implement preventative maintenance programs for site infrastructure, including HVAC, plumbing, electrical, and general building upkeep.
- Schedule and supervise regular maintenance and repairs, ensuring all stakeholders are aware of any disruption caused by work.
- Address and manage unexpected maintenance issues promptly and efficiently.
- Oversee the security of the site, including surveillance cameras, security policies, and alarm systems.
- Develop and enforce security policies and protocols.
- Manage relationships and communication with security providers, serving as the primary point of contact for all interactions.
- Collaborate with the Inventory Teams to assist with stocktakes and case resolutions.
- Reinforce the Bag Policy by directly addressing individuals who fail to leave their bags in the lockers, and supporting Team Leads.
- Main point for security calls and be a reliable point of contact in emergencies.
- Perform regular audits and spot checks, and continually review security footage and logs to identify and respond to potential security breaches or suspicious activities.
- Manage the fob system by creating and deactivating fobs for Ops as needed for new hires, departures, and lost cases.
- Oversee the end-of-day inspection to ensure consistent execution.
- Ensure the site complies with health and safety regulations.
- In collaboration with the office manager, organise the yearly Health and Safety audit, first aid training, and follow-up action points.
- Ensure Fire Risk Assessments, training, and policy updates are conducted annually, and organise bi-annual fire drills in collaboration with the Office Manager.
- Develop and implement safety policies and procedures.
- Manage Operations DSE requests and assessments according to the DSE procedure.
- Take ownership of the charging battery cabinets that serve the Operations team.
- Coordinate and oversee the work of external contractors, landlords, and service providers.
- Keep senior stakeholders informed about all ongoing work and potential operational impacts.
- Ensure the site is adequately stocked with daily operational supplies.
- Assist the People Team and IT with ensuring new starters have a computer, desk, fob and welcome pack.
- Maintain a high standard of hygiene and tidiness at the site.
- Manage communication with waste disposal and recycling partners.
- Ensure all site areas comply with health and safety regulations and internal policies, such as the Battery Storage Policy.
Requirements:
- Strong knowledge of health and safety regulations and compliance.
- Excellent organisational and time-management skills.
- Proven ability to develop and implement security policies and procedures.
- Exceptional communication and interpersonal skills.
- Proficiency in managing and monitoring security systems, including surveillance cameras and alarm systems.
- Ability to take initiative and work independently.
- Fluent in English and C1 level proficiency in German.
Desirable:
- Prior experience managing relationships with security providers.
- Strong background in contractor coordination and facilities management.
- Proven track record of successfully conducting health and safety inspections and audits.
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