Administrative Coordinator for Staff Association

vor 3 Wochen


Heidelberg, Baden-Württemberg, Deutschland EMBL Vollzeit

Key Responsibilities

As an Administrative Coordinator for the Staff Association, you will be responsible for coordinating tasks, including organizing committee and working group meetings, minute taking, and dissemination of meeting minutes and action points. You will also be responsible for organizing annual meetings, elections, and general meetings of the Staff Association, as well as providing administrative and logistical support to Staff Association activities across sites.

Financial Administration Tasks

You will coordinate the distribution of the annual Staff Association budget between all sites and liaise with EMBL's finance department. You will also prepare financial reports and coordinate the annual audit of Staff Association accounts with the external auditor.

Requirements

A degree with experience in administration and project management is essential. Foundational knowledge in finance and/or accounting is desirable. An excellent command of English is essential, and proficiency in a second European language is considered advantageous. Office computing skills, web authoring experience, minute-taking, and proven administrative and organisational experience are required.



  • Heidelberg, Baden-Württemberg, Deutschland EMBL Vollzeit

    Key ResponsibilitiesAs an Administrative Coordinator for the Staff Association, you will be responsible for coordinating tasks, including organizing committee and working group meetings, minute taking, and dissemination of meeting minutes. You will also be responsible for organizing annual meetings, elections, and general meetings of the Staff...


  • Heidelberg, Baden-Württemberg, Deutschland EMBL Vollzeit

    Key ResponsibilitiesAs an Administrative Liaison for Staff Association, you will be responsible for coordinating tasks that support the Staff Association committee. This includes organizing committee and working group meetings, minute taking, and dissemination of meeting minutes. You will also be responsible for organizing annual meetings, elections, and...


  • Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi Vollzeit

    About the RoleEmbl-Ebi is seeking a highly organised and detail-oriented Scientific Visitor Programme Coordinator to join our team. This exciting opportunity will allow you to utilise your exceptional project management skills and experience in administration to facilitate a smooth and efficient scientific visitor programme.About the JobThe successful...


  • Heidelberg, Baden-Württemberg, Deutschland EMBL Vollzeit

    About the RoleWe are seeking a highly organized and detail-oriented Sponsorship Coordinator to support the acquisition of industry sponsorship for EMBL's courses and conferences.Key ResponsibilitiesSupport the onsite liaison with exhibitors and sponsors for events at EMBL's Advanced Training Centre.Arrange exhibition stands, workshops, and other sponsor...


  • Heidelberg, Baden-Württemberg, Deutschland All4Chefs Vollzeit

    We are seeking an experienced Senior Sushi Chef to join our thriving restaurant team in Heidelberg, Germany. As a Senior Sushi Chef, you will lead a team of 3-4 Sushimen and ensure the highest standards are met in both flavor and presentation, particularly as sushi preparation takes place in front of guests in an open-kitchen format. Your key...

  • Administrative Officer

    vor 4 Wochen


    Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi Vollzeit

    About the RoleThe Scientific Visitor Programme is seeking an Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to the Scientific Visitor Programme Lead and the Head of External Scientific Training.Key ResponsibilitiesAssume primary responsibility for the scientific visit cycle...

  • Administrative Officer

    vor 4 Wochen


    Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi Vollzeit

    About the RoleThe Scientific Visitor Programme Lead is responsible for the day-to-day management of the Scientific Visitor Programme at EMBL. This includes coordinating the visit cycle of academics and industry visitors, liaising with Human Resources and hosting group/team leaders, and facilitating the EMBL wide ERP transition from SAP to Workday.Key...

  • Tourism Ambassador

    vor 3 Wochen


    Heidelberg, Baden-Württemberg, Deutschland Tourtainment Touristic Vollzeit

    We provide education and training for tour guides who can share the culture and history of their towns with our guests from Australia and the US.Job RequirementsTo be successful in this role, you should be self-assured, friendly, and fluent in English. You should also enjoy giving others a great time and be able to adapt to different people.Key...


  • Heidelberg, Baden-Württemberg, Deutschland DKFZ Vollzeit

    The Division of Clinical Epidemiology and Aging Research at the German Cancer Research Center (DKFZ) is seeking a highly motivated PhD student to join their team in a project focused on microbiota medicine.The project, funded by the MiCCrobioTAckle Network, aims to advance microbiota medicine research and clinical application. The successful candidate will...


  • Heidelberg, Baden-Württemberg, Deutschland EMBL Vollzeit

    About the RoleThe Chief Operating Officer will be responsible for leading EMBL's administration and operations across all six sites, ensuring the integration and operational effectiveness of the Laboratory's research support and administration to meet its innovative scientific needs.The COO will be a key member of the Directorate, EMBL's senior leadership...

  • Administrative Officer

    vor 3 Wochen


    Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi Vollzeit

    Job SummaryThe Administrative Officer - Scientific Visitor Programme will be responsible for providing administrative support to the Scientific Visitor Programme at Embl-Ebi. This includes managing the scientific visit cycle, liaising with HR and other stakeholders, and facilitating the transition to Workday.Key ResponsibilitiesManage the scientific visit...


  • Heidelberg, Baden-Württemberg, Deutschland DKFZ Vollzeit

    PhD Student for Microbiome ResearchThe Division of Clinical Epidemiology and Aging Research at the German Cancer Research Center (DKFZ) is seeking a highly motivated PhD student to join our team in the field of microbiome research.Your TasksAs a PhD student, you will be responsible for coordinating an ongoing longitudinal study of colorectal cancer patients...

  • Admissions Coordinator

    vor 3 Wochen


    Heidelberg, Baden-Württemberg, Deutschland Schiller International University Vollzeit

    About the RoleThe Admissions Representative at Schiller International University is responsible for ensuring a seamless onboarding process for new students across all four campuses. This involves adapting to university life in an international setting and ensuring compliance with all entry requirements.Key ResponsibilitiesTo thoroughly review all CAS...


  • Heidelberg, Baden-Württemberg, Deutschland All4Chefs Vollzeit

    About the JobWe are seeking an experienced Senior Sushi Chef to join our dynamic restaurant team at All4Chefs. As a Senior Sushi Chef, you will lead a team of 3-4 Sushimen and ensure the highest standards are met in both flavor and presentation, particularly as sushi preparation takes place in front of guests in an open-kitchen format.Key...


  • Heidelberg, Baden-Württemberg, Deutschland All4Chefs Vollzeit

    About the RoleWe are seeking an experienced Senior Sushi Chef to join our thriving restaurant team. This role is integral to maintaining our reputation for high-quality sushi while embracing our new Sushi & Tapas fusion concept.Key ResponsibilitiesSupervise and lead the sushi team in preparing high-volume sushi while maintaining top-notch quality, especially...


  • Heidelberg, Baden-Württemberg, Deutschland EMBL Vollzeit

    Event Support RoleThis role involves supporting the CCO Events Coordinator in delivering events, including tasks such as service orders, conference material production, venue preparation, speaker contact sheets, invitations, galleries, and website updates.Key ResponsibilitiesSupport the CCO Events Coordinator in event delivery tasksAssist with event website...


  • Heidelberg, Baden-Württemberg, Deutschland EMBL Vollzeit

    Event Support RoleAs an Event Support Specialist at EMBL, you will play a vital part in the delivery of events. Your key responsibilities will include supporting the CCO Events Coordinator with tasks such as service orders, conference material production, venue preparation, speaker contact sheets, invitations, galleries, and website updates.Key...


  • Heidelberg, Baden-Württemberg, Deutschland DKFZ Vollzeit

    The Division of Clinical Epidemiology and Aging Research at the German Cancer Research Center (DKFZ) is seeking a highly motivated PhD student to join their team. The successful candidate will work on a project funded by the MiCCrobioTAckle Network, a Marie Sklodowska-Curie Action (MSCA) Doctoral Network focused on training doctoral candidates across...

  • Administrative Officer

    vor 4 Wochen


    Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi Vollzeit

    About the RoleThe Scientific Visitor Programme Administrator will be responsible for the scientific visit cycle of academics and industry visitors, including visitor registration, check-in procedures, and sourcing IT access. The successful candidate will also liaise closely with Human Resources, hosting group/team leaders, and Unit/Site administrators to...


  • Heidelberg, Baden-Württemberg, Deutschland All4Chefs Vollzeit

    About the RoleWe are seeking an experienced Senior Sushi Chef to join our thriving restaurant team. This role is integral to maintaining our reputation for high-quality sushi while embracing our new Sushi & Tapas fusion concept.Key ResponsibilitiesSupervise and lead the sushi team in preparing high-volume sushi while maintaining top-notch quality, especially...