Executive Support Specialist

vor 2 Wochen

Munich, Bayern, Deutschland Orizon GmbH, Niederlassung München Süd Vollzeit
Team Assistant (m/w/d)Our Offer:- Competitive compensation package with excellent benefits
- Flexible work arrangement with 3-4 days of remote work per week
- Personalized support and expert guidance provided
- 'Orizon Plus Points'
- 30 days annual leave
- Fixed-term contract - 18 months Your Future Workplace:We are seeking a Team Assistant (m/f/d) for our client, a leading multinational IT company in Munich. Our client is a prominent provider of cloud computing services, video games, computer and gaming hardware, search and other online services. Your Responsibilities:- Proactively manage executives' agendas by: scheduling appointments, arranging travel and accommodations, coordinating team offsite events, handling meeting requests (internal and external with customers or partners), and evaluating priority levels
- Manage specific projects on behalf of the respective leaders
- Develop knowledge of the business group strategy and/or functional expertise and serve as an information resource to the business group
- Prepare meetings as needed and track action items regularly, ensure meeting objectives are shared upfront, and follow up on action items
- Oversee and track travel expenses and travel reports
- Centralize information using Microsoft tools and applications, utilize appropriate tools and means to disseminate information
- Exercise sound judgment, diplomacy, integrity, and professionalism in all transactions, including communicating and working with confidential and sensitive information
- Maintain high focus on compliance with internal processes and policies Your Profile:- Senior-level administrative experience in a fast-paced environment
- Fluent German and English skills, both written and spoken, and professionalism in correspondence
- Self-motivated, hands-on, can-do attitude
- Eager to learn new tools and processes that support our business
- High level of integrity and ability to maintain confidentiality of highly sensitive material with professionalism
- Proactive approach to anticipating executives' needs. Ability to deal with ambiguity and work independently to achieve results with a high degree of accuracy
- Proficient in Outlook, MS Teams, and Microsoft 365 skills
- Organized and efficient, able to prioritize and plan, team-oriented, structured
- Good at problem solving
- Ability to deal with numerous competing demands and range of different people and ability to prioritize effectively
- Work to tight deadlines, multitask, experienced to work under pressure Your Partner:Orizon GmbH, Niederlassung München Süd supports you in finding your dream job. With individual consulting and personal support, we help you find the job that best fits your needs.
Orizon is one of the 15 largest personnel service providers in Germany. As a market leader for the German middle class, we place and mediate specialists and executives from all industries with renowned companies.

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