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Executive Assistant

vor 2 Monaten

Munich, Bayern, Deutschland Smith+Nephew Vollzeit
Job Title: Executive Assistant

Smith+Nephew is seeking an experienced Executive Assistant to support our Senior Leadership Team in Munich. As a key member of our team, you will provide administrative support to our executives, ensuring seamless execution of their tasks and responsibilities.

Key Responsibilities:
  • Coordinate and manage executive calendars, prioritizing tasks and ensuring timely completion
  • Act as the primary point of contact between executives and other departments, facilitating communication and resolving issues
  • Provide comprehensive administrative support to Senior Leadership Team members, handling business-critical matters with discretion and professionalism
  • Draft and edit documents, prepare presentations, and manage Excel workbooks with accuracy and attention to detail
  • Handle confidential documentation and maintain confidentiality
  • Support executives in marketing activities, planning and coordinating events, and managing travel arrangements
  • Organize video conferences, meetings, workshops, and events for executive, marketing, and commercial teams
  • Manage travel, accommodation, and event logistics, ensuring compliance with company policies
  • Participate in projects, managing timelines and monitoring progress
Requirements:
  • University degree in business administration, marketing, or a related field, or equivalent experience
  • At least 3 years of experience as an Executive Assistant in an international environment, with a proven track record of supporting executives and managing complex tasks
  • Experience in the medical devices industry is beneficial
  • Strong organizational skills, with the ability to prioritize tasks, manage workload, and meet deadlines
  • Excellent communication and problem-solving skills, with the ability to build strong relationships with key stakeholders
  • Proficient in Microsoft Office, with experience in payment and procurement systems and processes
  • Willingness to travel approximately 10% of the time
  • Excellent communication skills in both German and English (verbal and written)
What We Offer:
  • Generous annual bonus and pension schemes
  • Save As You Earn share options
  • 30 vacation days per year, plus one extra day off for volunteering activities
  • Employee Assistance Program (Mental Health), Life/Accident Insurance, and more
  • Adaptable working hours and possibility to work from home
  • Discounts on fitness clubs and local public transport, bicycle leasing (JobRad)

Smith+Nephew is an equal opportunity employer, committed to diversity, equity, and inclusion. We welcome applications from candidates who share our values and are passionate about making a difference in the lives of patients and healthcare professionals.