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Entry-Level Project Coordinator
vor 2 Monaten
Overview
Title: Junior Project Manager
Location: Munich, Germany
Reports To: Operations Director/Head of Project Management
About Us:
At DDB Health, we are driven by the belief that health is a priority that cannot be delayed. The healthcare landscape is evolving rapidly, and we embrace this challenge. Our agency is composed of innovative, inquisitive, and resilient individuals dedicated to addressing significant health issues. Through our comprehensive creative strategies, we motivate our clients to take decisive actions that enhance health outcomes.
DDB Health operates as a global consortium of healthcare communication firms, committed to leveraging creativity and innovative technology as catalysts for positive health changes. By gaining profound insights into customer behaviors and preferences, we facilitate impactful transformations for leading healthcare brands.
Position Summary:
As a Junior Project Manager, you will be the primary operational leader for day-to-day agency activities, earning the trust and reliance of your team in managing accounts and internal processes.
You will oversee projects from initial planning through to creative implementation, acting as a vital link among various departments while maintaining close collaboration with client services. Your understanding of client operations will drive efficient partnerships between the agency and clients.
Key Responsibilities:
Project Management
Lead the planning, communication, organization, and execution of project deliverables. Develop and manage project scopes, monitor for scope changes, and implement necessary updates. Facilitate agency/client workflow by creating comprehensive multichannel timelines and maintaining internal status reports. Ensure effective communication throughout the project lifecycle, including conducting internal status meetings and managing project documentation. Address concerns and observations with the client service team to enhance operational effectiveness. Collaborate with production specialists as needed, approving production decisions and overseeing delivery and budget management. Cultivate and maintain relationships with new suppliers. Optimize resource utilization and recoverability. Manage file repositories and digital asset management systems, ensuring version control. Organize post-project review meetings to gather feedback for internal and external KPI assessments. Conduct daily internal stand-ups to ensure alignment. Advocate for adherence to internal processes.Financial Management
Oversee project estimates and timelines, ensuring alignment with the Statement of Work (SOW) and securing internal approvals. Monitor budget utilization to prevent overspending. Provide weekly financial health updates for projects. Manage estimates, raise purchase orders, and approve invoices for third-party costs with client service oversight. Report any risks to client service promptly. Participate in monthly financial meetings with client service and finance teams. Add new suppliers to the system as necessary. Reconcile project accounts upon completion.Resource Management
Plan and manage agency resources throughout the project lifecycle. Request necessary studio time for strategy, creative, copy, and design. Lead resource allocation meetings to prevent conflicts and ensure adequate resources. Utilize knowledge of team members' strengths to foster effective collaboration. Ensure appropriate personnel are engaged at each project milestone. Support casting on project briefs.Creative Development
Guide the creative development and production phases, including leading kick-off meetings and creative reviews. Set agendas and outline next steps to solidify team agreements. Assess creative output against project briefs, budgets, and brand guidelines for client service evaluation. Seek cost-effective solutions throughout the creative and production processes. Proactively research and share innovative technology and production solutions to uphold high creative standards. Ensure all concepts and project documentation receive necessary approvals before client presentations. Verify that all creative work is thoroughly proofread prior to client delivery. Manage internal progress tracking and follow-ups.Position Requirements:
Creativity
Contribute innovative ideas to advance agency objectives. Anticipate potential issues and propose solutions proactively. Collaborate with creative leads to enhance work quality. Explore new ideas and approaches with an open mind. Streamline information sharing across departments to enhance visibility and minimize redundancy.Productivity
Own processes to ensure accurate execution and workflow efficiency. Track and report project progress for transparency. Organize work effectively to maximize productivity. Prepare time and expense reports promptly. Remain responsive to stakeholder needs with a positive attitude. Take ownership of project momentum.Communication and Relationships
Exhibit strong listening, verbal, written, and presentation skills. Serve as the central point of contact for the project. Build trust and confidence with colleagues. Network effectively and develop resources. Educate and enhance the skills of the wider team. Foster productive relationships with third-party suppliers. Promote collaboration across departments and teams. Ensure swift and effective agreements to minimize workflow disruptions. Proficient in business-level English and German.Knowledge and Skills
Demonstrate a willingness to learn from experiences. Possess strong risk management skills and communicate risk status effectively. Clearly communicate next steps and responsibilities within the project team. Show eagerness for personal development across all production channels. Exhibit strong negotiation skills for budget management.Leadership and Management
Actively participate in internal meetings and events to build relationships. Set a high standard of professionalism. Lead by example and positively influence peers. Drive project teams towards positive outcomes. Seek opportunities to enhance contributions and responsibilities. Maintain a positive outlook when discussing clients and team members. Provide timely and constructive feedback.Benefits / What We Offer
Engaging and diverse projects with leading pharmaceutical companies across various sectors. Enjoyable and surprising healthcare communication experiences. Collaborative interdisciplinary work environment. Recognition and appreciation within a supportive team. Comprehensive onboarding with dedicated support. Opportunities for global networking while maintaining local autonomy. Flexible working hours and remote work options. Convenient location with excellent transport links. Subsidized public transport passes. Options for job bike leasing. Continuous training and development opportunities. Modern office amenities, including refreshments.Our Commitment:
Omnicom Health Group is dedicated to attracting and nurturing exceptional talent. We recognize that talent is universally distributed and are committed to building diverse teams that provide the best solutions. We believe that celebrating our differences makes us stronger together.
