Document Controls Specialist
Vor 2 Tagen
Company Overview
At Turner & Townsend, we're passionate about making a difference. We're committed to delivering sustainable outcomes for our clients, helping our people realize their potential, and contributing to a prosperous society.
We help our global clients achieve ambitious Net Zero goals from over 112 offices worldwide.
Job Summary
We're seeking a Document Controller to join our team in Frankfurt am Main. This role involves working with internal and client document control teams to provide project governance, auditing, and administrative support in line with regulatory standards and processes.
Key Responsibilities
- Support the implementation and roll-out of a company-wide document management system.
- Act as the main point of contact for all queries and requests related to the system.
- Organize and conduct regular training sessions on the system's purpose and use for new users and refresher training for existing users.
- Regularly check file/document links across the system and resolve issues as needed.
- Prepare and update training packs, system user guides, and quick reference sheets.
- Conduct weekly compliance audits on file naming, storage locations, and user access.
- Create new project sites and assign users.
- Provide ad-hoc reports and information on system usage, compliance, and assist with ad-hoc requests related to user activity.
Requirements
- Experience in implementing integrated document control systems.
- Strong IT user skills, advanced in MS Office.
- Systems management experience.
- Skilled in presenting to groups and delivering training in various mediums.
- Ability to work flexibly and adaptably.
- Excellent interpersonal skills and the ability to communicate with people at all levels.
- Fluent in English, minimum B2 German language level.
Additional Information
We value diversity and are committed to creating an inclusive environment for all employees. We promote a healthy, productive, and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and actively encourage applications from all sectors of the community.
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