Document Management Specialist
Vor 4 Tagen
Cumming Group is seeking a highly organized and detail-oriented Document Management Specialist to join our team. As a Document Management Specialist, you will play a critical role in managing and maintaining project documentation for our construction management projects.
Key Responsibilities- Document Management: Maintain, organize, and manage project documentation, including drawings, specifications, contracts, and reports.
- Quality Control: Ensure all documents comply with company and project standards and protocols.
- Document Distribution: Coordinate the distribution of documents to relevant stakeholders, ensuring timely and efficient access to necessary information.
- Version Control: Track and manage document revisions and updates, ensuring all stakeholders can access the latest versions.
- Compliance: Ensure all documentation meets legal, regulatory, and company requirements.
- Archiving: Implement and maintain an effective document archiving system to quickly retrieve historical documents.
- Coordination: Collaborate with project managers, engineers, and other team members to facilitate smooth document control processes.
- Training: Provide training and support to team members on document control procedures and systems.
- Reporting: Generate regular reports on document control activities and status.
- Language Proficiency: Fluency in German and English, both written and spoken.
- Experience: Proven experience as a Document Controller, preferably in the construction or engineering industry.
- Attention to Detail: Exceptional attention to detail and accuracy in managing documentation.
- Organizational Skills: Strong organizational and time management skills, with the ability to handle multiple tasks and deadlines.
- Technical Skills: Proficiency in document management software and tools (e.g., Aconex, Procore, SharePoint).
- Communication Skills: Excellent communication and interpersonal skills to effectively liaise with internal and external stakeholders.
- Problem-solving: Strong problem-solving skills and the ability to work independently and as part of a team.
- Knowledge: Understanding of construction project workflows and documentation requirements.
- Confidentiality: Ability to handle sensitive and confidential information with discretion.
- Degree: A degree or diploma in business administration, construction management, or a related field is preferred.
- Certifications: Relevant certifications in document control or records management are a plus.
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