Administrative Assistant
vor 1 Woche
We are seeking an experienced Administrative Assistant to join our team at U.S. Army Europe and Africa. As an Administrative Assistant, you will provide administrative support to our office, including clerical duties, office automation, and communication with staff and visitors.
Key Responsibilities:- Provide administrative support to the office, including clerical duties, office automation, and communication with staff and visitors.
- Utilize office automation equipment to create and edit office correspondence, format documents and reports, and enter data into databases.
- Receive visitors and telephone calls, ascertain the nature of requests, and direct callers to appropriate staff or provide requested information.
- Screen incoming correspondence, establish controls, and follow up with supervisors as necessary.
- Schedule appointments, arrange meetings and conferences, and provide assistance in preparations.
- Prepare travel orders, make reservations for lodging and other accommodations, and maintain records of leave and attendance.
- Requisition office supplies, supplies, publications, equipment, and maintenance, and maintain files of official correspondence and publications.
- Use word processing software to input and edit correspondence, reports, and forms, and print documents through automation printing equipment.
- Maintain official timekeeping records for all employees, maintain personnel information for supervisors, and maintain associated files.
- Assist with maintaining financial records, such as accounts receivable, and maintain a status log on all voucher transactions for annual budgeting purposes.
- 2 years of creditable experience as defined in A below.
- Office automation skills are required.
- English Language Proficiency level C1 and German Language Proficiency level C1 required.
This is a temporary full-time position (38.5 hours/week) until the return of the permanent incumbent, not to exceed December 31, 2027. The incumbent of this position is occasionally required to perform TDY (Temporary Duty Travel). Employee may perform work at a location away from the regular worksite on a non-routine, ad-hoc basis.
We offer a global employer who stands for cultural diversity and equal opportunities, employment in an international environment with a welcoming atmosphere, high level of job security, and attractive pay under German tariff agreements (CTA II; Protection Agreement). We also offer various additional social benefits, including employer pension scheme through Allianz group insurance, property accrual payments, time off on 8-9 U.S. holidays, employer-specific programs for flexible work schedules, mobile work, length-of-service/performance awards, health promotion and fitness programs, including free use of employer-run fitness centers.
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