Office & Operations Coordinator

vor 4 Wochen

Düsseldorf, Nordrhein-Westfalen, Deutschland Audiencly GmbH Vollzeit
Job Summary

We are seeking an experienced Office & Operations Assistant to join our team at Audiencly GmbH. As a key member of our operational team, you will be responsible for providing administrative support, managing office operations, and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Provide administrative support to the team, including managing calendars, coordinating travel arrangements, and preparing documents.
  • Manage office operations, including maintaining office supplies, monitoring office equipment, and ensuring the work environment is safe and comfortable.
  • Handle HR and financial processes, including preparing payrolls, administering employment contracts, and managing changes.
  • Support the implementation and management of digital tools to increase administrative and operational efficiency.
  • Collaborate with other departments to ensure seamless operational and administrative processes.
Requirements
  • At least 3 years of professional experience in office management, operations management, or a similar administrative role.
  • Strong organizational skills to manage multiple projects, prioritize tasks, and meet deadlines.
  • Excellent communication skills for interacting with internal teams, external service providers, and partners.
  • Experience with digital tools such as Trello, Airtable, and Confluence, and the ability to quickly learn new tools.
  • Attention to detail, especially when managing invoices, documents, and expense reports.
  • Basic knowledge of human resources management (onboarding, contract management) and financial accounting.
  • Fluent spoken and written German and English skills.
Benefits
  • Health and retirement benefits: We offer attractive social benefits to secure your health and financial future.
  • Flexible working arrangements: You have the option to work in a hybrid model with flexible working hours.
  • Team events and training: We organize regular team events and training courses to help you continually improve your skills.
  • Office perks: Enjoy free snacks, drinks, coffee, and tea for a pleasant everyday work experience.
  • Career opportunities: We provide diverse development opportunities in a growing and dynamic company.
  • Work-life balance: You'll have 29 days of annual leave plus public holidays.

We maintain an open culture of communication at all levels and offer continuous training. We regularly organize fantastic after-work events. If you have organizational talent, a technical affinity, and enjoy working in a dynamic environment, we look forward to receiving your application.

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