Administrative Support Specialist
vor 4 Wochen
The Water Integrity Network (WIN) is seeking a proactive and enthusiastic part-time (75%) Administrative Support Specialist to enhance our diverse and dedicated team.
WIN is an international non-governmental organization that fosters a collaborative network of individuals, organizations, and governmental bodies focused on enhancing integrity in water and sanitation sectors globally. Our mission includes researching the effects of corruption and integrity challenges in the water industry while advocating for improved governance practices. We also create and promote tools aimed at increasing transparency, accountability, and participation, alongside implementing anti-corruption strategies at all levels.
Our organization prioritizes capacity building and risk mitigation in programs worldwide, striving to elevate performance and equity in the water sector for the benefit of all, particularly the most vulnerable populations.
WIN boasts a compact, multilingual, and highly dedicated team that collaborates with partners across Africa, Asia, and Latin America, providing a friendly and stimulating work environment.
Key ResponsibilitiesThe Administrative Support Specialist plays a vital role within the team, offering logistical, administrative, documentation, archiving, travel coordination, budget monitoring, planning, and various other support functions to WIN team members and the broader network. The specialist will also conduct desk research, gather information, and prepare communication materials.
Specific Duties Include:
- Assisting with daily administrative, financial, and human resources operations.
- Managing financial processes, including invoices and payments.
- Documenting meeting outcomes.
- Supporting the organization of events such as workshops, meetings, media launches, and training sessions.
- Maintaining organized and accurate electronic and physical filing systems.
- Coordinating travel arrangements for staff, partners, or external consultants.
- Processing travel expense claims submitted by staff members.
- Providing general support in the preparation of documents and outputs.
- Conducting desk research to collect relevant information and data.
Applicants should possess an undergraduate degree or professional qualification in social sciences, administration, accounting, management, or a related field.
- A minimum of 1 year of relevant experience in administrative support or a related area, preferably within an international NGO or organization.
- Fluency in German and English; proficiency in additional languages is a plus.
- A collaborative team player with a positive and proactive attitude.
- Experience in supporting financial management is advantageous.
This position offers an opportunity to contribute to meaningful work within a committed organization dedicated to improving water integrity worldwide.
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