Administrative Coordinator

vor 4 Wochen

Stuttgart, Baden-Württemberg, Deutschland Plug and Play Vollzeit

ABOUT US:

Plug and Play is a worldwide innovation ecosystem and venture capital firm dedicated to democratizing innovation. Each year, numerous entrepreneurs participate in our specialized accelerator programs, collaborating with our corporate partners or receiving direct investments from Plug and Play. With over 50 locations globally, our corporate partners include industry leaders such as The Alliance to End Plastic Waste, USAA, Visa, Nationwide, Aflac, Daimler, Ford, Nissan, BP, Johnson & Johnson, Roche, Pfizer, Walmart, Coca Cola, Adidas, and many more. Our corporate partners leverage Plug and Play to discover the most promising startups that can address their challenges. Our successful investment history features companies like Honey, Guardant Health, ApplyBoard, BigID, Kustomer, Rappi, Flutterwave, Hippo, PayPal, Lending Club, Dropbox, among others.

STARTUP AUTOBAHN stands as one of our premier innovation platforms, situated in Stuttgart, Germany. This platform is among the largest in Europe, leading the way in mobility, production, enterprise, and beyond. STARTUP AUTOBAHN connects innovative tech startups with the unparalleled technological expertise of Silicon Valley and the excellence of German engineering.

Key Responsibilities

YOUR ROLE:

As our Office Operations Manager, your primary responsibility will be to:

Facilitate effective communication between the team and management

  • Act as the liaison for external service providers (insurances, suppliers, authorities, etc.)
  • Serve as the point of contact for our HR, Accounting, Legal, and IT Departments in Spain
  • Assist with basic accounting tasks (e.g., collecting invoices and reviewing team expenses)
  • Support HR functions (e.g., coordinating interviews, managing office listings on recruitment platforms, preparing onboarding and offboarding processes, assisting with visa letters)
  • Oversee general office logistics
  • Sort and distribute incoming emails, correspondence, and deliveries
  • Maintain both electronic and physical filing systems
  • Keep track of office equipment and mobile phone contracts
  • Handle office procurement (general supplies, snacks, beverages, etc.)
  • Organize team outings, celebrations, and other events
  • Assist with office visits

In addition, you will provide general support to the Managing Director with various daily tasks:

Manage and organize his calendar

  • Plan and prepare meetings
  • Coordinate travel arrangements
  • Compile monthly expense reports
  • Assist with HR employee evaluations
  • Prepare weekly activity reports for management
  • Conduct research and prepare presentations and briefings
Candidate Profile

WHO WE SEEK:

We are looking for an organized individual with strong analytical skills and a quick learning aptitude:

  • Proactive work ethic, excellent interpersonal skills, and a positive attitude
  • Structured and independent work style with the ability to prioritize effectively
  • Detail-oriented and reliable
  • Exceptional communication skills in German and English; proficiency in Spanish is a plus
  • Proficient in MS Office; experience with MacOS is advantageous
  • A background in business or administrative sciences is preferred
  • We are seeking a candidate who is ready for a long-term commitment
What We Offer

BENEFITS:

Join Plug and Play – the largest and fastest-growing startup innovation platform globally with over 50 locations worldwide.

  • Be at the forefront of innovation and gain insights into cutting-edge technologies
  • Collaborate with a dynamic, international, and open-minded team
  • Enjoy complimentary office snacks and beverages
  • Optional discounted gym membership
  • Flexible attendance policy: 3 days in the office, 2 days remote

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