Administrative Coordinator and Front Desk Specialist

vor 4 Wochen


Frankfurt Oder, Brandenburg, Deutschland Sisk Group Vollzeit
Position Overview Administrative Coordinator and Front Desk Specialist

We are looking for a dedicated Administrative Coordinator and Front Desk Specialist to support our Life Science Division.

Key Responsibilities:

Administrative Responsibilities Managing office supplies and ordering stationery as needed. Overseeing photocopier maintenance, including ordering and recycling toners, as well as conducting meter readings. Organizing and managing document archiving processes. Reviewing and approving supplier invoices, ensuring accurate reconciliation. Handling director expenses and credit card submissions. Supporting the Office Manager with facility management tasks. Serving as a First Aider and maintaining first aid supplies. Acting as Fire Marshall and ensuring safety protocols are followed. Assisting with office organization and cleanliness as needed. Tracking and logging hot desk usage. Providing coverage for the Office Manager during absences. Front Desk Responsibilities Professionally answering and directing incoming calls. Welcoming visitors and ensuring compliance with sign-in procedures. Coordinating and scheduling meeting room bookings. Arranging courier services and transportation as required. Organizing catering services, including lunch orders and beverage preparations.

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