Administrative Coordinator and Front Desk Specialist

vor 4 Wochen


Frankfurt Oder, Brandenburg, Deutschland Sisk Group Vollzeit
Position Overview Administrative Coordinator and Front Desk Specialist

We are looking for a dedicated Administrative Coordinator and Front Desk Specialist to become a vital part of our Life Science Division.

Key Responsibilities:

Administrative Responsibilities Managing office supplies and ordering stationery as needed. Overseeing photocopier operations, including ordering and recycling toners, and conducting meter readings. Organizing document management through archiving and tracking incoming/outgoing materials. Reviewing and approving supplier invoices while ensuring accurate reconciliation. Handling director expenses and managing credit card uploads. Supporting the Office Manager with facility-related tasks. Serving as a First Aider, including maintaining first aid supplies and acting as Fire Marshall. Assisting in maintaining office cleanliness and organization as required. Tracking hot desk usage and managing related inquiries. Providing coverage for the Office Manager's responsibilities during absences. Front Desk Responsibilities Professionally answering and directing all incoming calls. Welcoming visitors and ensuring compliance with sign-in procedures. Coordinating and booking meeting rooms efficiently. Arranging courier services and transportation as needed. Organizing catering services, including booking lunches and preparing beverages.

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