EPCI Bid Coordinator

About Prysmian Group

Prysmian Group stands as the global frontrunner in the energy and telecommunications cable systems sector. Each year, the organization produces extensive lengths of underground and submarine cables and systems for power transmission and distribution, alongside medium and low voltage cables for construction and infrastructure industries. Additionally, we manufacture a wide array of optical fibers, copper cables, and connectivity solutions for voice, video, and data transmission within the telecommunications sector.

With a workforce of nearly employees across 52 nations, every member of Prysmian Group has the opportunity to leave their mark; regardless of your location, you will contribute to a company that is actively transforming the world around us.

You will be part of a team in your country of employment, and your role will directly impact the local organization's outcomes. Moreover, you will have the chance to engage with a global network.

Team Overview and Job Responsibilities

The Bid Management function has been established to enhance the efficiency and effectiveness of the tendering process and proposal preparation, supporting the Commercial Organization in focusing on strategic value creation during offer preparation. We operate under the Transmission Division, specifically within the Submarine Power Cable sector, managing EPCI projects for Offshore Wind, Interconnection, and Power from Shore applications.

The Bid Manager plays a crucial role in pursuing this mission by assisting Sales Managers and collaborating with various Functions to ensure a seamless preparation and delivery of bids.

The primary responsibilities of the Bid Manager include:

• Assisting the Sales Manager in defining bid milestones and maintaining the bid timeline.
• Aiding the Sales Manager in analyzing client needs and requirements to deliver a comprehensive and coherent bid.
• Collecting and verifying bid deliverables from various Functions (System Engineering, Installation, Sales, Operations, Procurement, Planning, Legal, Insurance, PM, Risk, Document Control, etc.).
• Supporting the Sales Manager in preparing the TPA.
• Assisting in discussions with the Legal team.
• Delivering the bid through the client's document management system.
• Managing bid-related back-office tasks: SharePoint archive management, Data Library maintenance (costs, design, contract, etc.), Technical Query/Log Management (technical, legal, PM, QHSE, etc.), Lessons Learned collection and administration, and support for Business & Client Presentations & Reports, as well as CRM Administration.
• Assisting in managing repair and spare parts requests.
• Supporting the Bid Management lead.

Successful bid managers are goal-oriented and assertive, yet tactful in motivating other team members to produce a successful submission. Key characteristics for this role include time management, efficiency, the ability to meet deadlines, and working with minimal supervision. Leadership and teamwork are also essential, as collaboration is vital in producing a winning bid.

Candidates must be able to handle a moderate level of responsibility, remain composed under pressure, and interpret instructions accurately while adapting to corporate dynamics.

Effective bid managers listen to diverse perspectives while navigating complex business relationships and manage multiple inputs to deliver a compelling bid to prospective clients.

Travel Requirements: 10/20% depending on specific circumstances.

Who Are We Looking For?

Minimum Qualifications:

Mandatory Requirements:

• Bachelor's or Master's Degree in Engineering (preferred), Economics, or Scientific disciplines.
• Advanced proficiency in MS Office applications.
• Professional understanding of templates, macros, and styles.
• Ability to communicate fluently in spoken and written English and German.

Candidates should possess the following soft skills:

• Strong interpersonal and leadership abilities.
• Self-motivated, quick-thinking, and assertive.
• Time management and results-oriented.
• Excellent writing and communication skills.
• Willingness to work cross-functionally in a complex corporate environment.
• Calm, proactive, and collaborative demeanor.
• Ability to perform well under pressure and adapt to change and complexity in dynamic settings.

Minimum Experience:

• 3 to 5 years of experience in a medium to large global organization.
• Familiarity with basic Project Management concepts.
• Previous experience in a similar or cross-functional role (e.g., project management).
• Experience with CRM software is a plus.

Your application data will be handled in accordance with our Data Protection Policy. If you require assistance to complete this form or to participate in an interview, please inform us.