Aktuelle Jobs im Zusammenhang mit administrative officer to the staff association - Heidelberg, Baden-Württemberg - EMBL
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Administrative Officer to Staff Association
vor 1 Monat
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. As the primary point of contact for the Staff Association, you will be responsible for coordinating meetings, events, and administrative tasks to support the association's activities.Key ResponsibilitiesCoordinate committee and working group...
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Administrative Officer to Staff Association
vor 1 Monat
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. As the primary point of contact for the Staff Association, you will be responsible for coordinating meetings, events, and administrative tasks to support the association's activities.Key ResponsibilitiesCoordinate committee and working group...
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Administrative Officer to Staff Association
vor 4 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. As the primary point of contact for the Staff Association, you will be responsible for coordinating various tasks and activities to ensure the smooth operation of the association.Key ResponsibilitiesCoordinate committee and working group...
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Administrative Officer to Staff Association
vor 4 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. As the primary point of contact for the Staff Association, you will be responsible for coordinating various tasks and activities to ensure the smooth operation of the association.Key ResponsibilitiesCoordinate committee and working group...
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Administrative Officer to Staff Association
vor 4 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. As the primary point of contact for the Staff Association, you will be responsible for coordinating meetings, events, and administrative tasks to support the association's activities.Key ResponsibilitiesCoordinate committee and working group...
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Administrative Officer to Staff Association
vor 4 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitJob SummaryWe are seeking a highly organized and detail-oriented Administrative Officer to join our team at EMBL. As the primary point of contact for the Staff Association, you will be responsible for coordinating meetings, events, and administrative tasks to support the association's activities.Key ResponsibilitiesCoordinate committee and working group...
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Administrative Coordinator for Staff Association
vor 1 Woche
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitKey ResponsibilitiesAs an Administrative Coordinator for the Staff Association, you will be responsible for coordinating tasks, including organizing committee and working group meetings, minute taking, and dissemination of meeting minutes and action points. You will also be responsible for organizing annual meetings, elections, and general meetings of the...
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Administrative Liaison for Staff Association
vor 2 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitKey ResponsibilitiesAs an Administrative Liaison for Staff Association, you will be responsible for coordinating tasks that support the Staff Association committee. This includes organizing committee and working group meetings, minute taking, and dissemination of meeting minutes. You will also be responsible for organizing annual meetings, elections, and...
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Administrative Coordinator for Staff Association
vor 2 Wochen
Heidelberg, Baden-Württemberg, Deutschland EMBL VollzeitKey ResponsibilitiesAs an Administrative Coordinator for the Staff Association, you will be responsible for coordinating tasks, including organizing committee and working group meetings, minute taking, and dissemination of meeting minutes. You will also be responsible for organizing annual meetings, elections, and general meetings of the Staff...
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Administrative Officer
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Administrative Officer
vor 1 Monat
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitJob Title: Administrative OfficerEmbl-Ebi is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to the Scientific Visitor Programme, ensuring the smooth operation of the programme and providing excellent customer service to our visitors.Key...
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Administrative Officer
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Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitAbout the RoleWe are seeking an experienced Administrative Officer to join our team at Embl-Ebi. As an Administrative Officer, you will be responsible for providing administrative support to the Scientific Visitor Programme, ensuring the smooth operation of the programme and providing excellent customer service to our visitors.Key ResponsibilitiesAssume...
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Administrative Officer
vor 1 Monat
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitAbout the RoleWe are seeking an experienced Administrative Officer to join our team at Embl-Ebi. As an Administrative Officer, you will be responsible for providing administrative support to the Scientific Visitor Programme, ensuring the smooth operation of the programme and providing excellent customer service to our visitors.Key ResponsibilitiesAssume...
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Administrative Officer
vor 3 Wochen
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitJob SummaryWe are seeking an experienced Administrative Officer to join our team at Embl-Ebi. The successful candidate will be responsible for providing administrative support to the Scientific Visitor Programme, including managing visitor information, facilitating the EMBL wide ERP transition, and providing advice on issues related to facilitating...
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Administrative Officer
vor 3 Wochen
Heidelberg, Baden-Württemberg, Deutschland Embl-Ebi VollzeitJob SummaryWe are seeking an experienced Administrative Officer to join our team at Embl-Ebi. The successful candidate will be responsible for providing administrative support to the Scientific Visitor Programme, including managing visitor information, facilitating the EMBL wide ERP transition, and providing advice on issues related to facilitating...
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Administrative Officer
vor 2 Wochen
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Administrative Officer
vor 1 Woche
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Administrative Officer
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Chief of Staff
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vor 4 Wochen
Heidelberg, Baden-Württemberg, Deutschland AMERIA VollzeitJoin Our Team as a Chief of StaffAt AMERIA, we're looking for a highly skilled and experienced Chief of Staff to join our team. As a key member of our executive team, you'll play a critical role in supporting our CEO and driving strategic initiatives forward.Key Responsibilities:Strategic Leadership: Collaborate with our CEO to prioritize strategic...
administrative officer to the staff association
vor 3 Monaten
The Staff Association (SA) represents all members of personnel, a highly diverse group of approximately 2000 people from more than 80 different countries. We engage with staff, EMBL management and Council to assist in the development of policies, negotiate working conditions and strive to ensure the fair application of our organisational rules and regulations. In addition, the SA represent staff on standing committees across EMBL, organise events and clubs to support staff's social and physical wellbeing and participate in charitable activities.
The successful candidate will run the administration of the office of the Staff Association, reporting directly to its chair(s) and officers. The office is the central communication point between staff and Staff Association committee members (staff representatives) of all six EMBL sites. It is also the central information point for all members of personnel.
Your Role
Coordination Tasks
- Organise committee and working group meetings, including minute taking and dissemination as well as follow-up on action points from the meetings.
- Organise two to three annual meetings (off-site) for the Staff Association committee.
- Organise the annual elections of staff representatives and help coordinate with the election committee across all sites.
- Organise annual general meeting(s) of the Staff Association, their hybrid set-up and capture and dissemination of meeting recordings as necessary.
- Organise in-person and virtual training for staff representatives to efficiently execute their duties.
- Coordinate meetings between staff and staff representatives, management and delegates of EMBL's governing Council.
- Provide administrative and logistical support to Staff Association and Staff Association committee activities across sites.
- Coordinate the distribution of the annual Staff Association budget between all sites and liaise in this regard with EMBL's finance department.
- Liaise regularly with elected Staff Association officers across sites to monitor the Staff Association budget.
- Prepare financial reports and coordinate the annual audit of Staff Association accounts with the external auditor.
The post is ideal for a dynamic individual, who is service minded, empathic, discreet and can excel as an individual contributor and a team player as a focal point for staff.
A degree with experience in administration and project management would be essential, while foundational knowledge in finance and/or accounting is desirable. An excellent command of English is essential while proficiency in a second European language (German, French, Italian or Spanish) is considered advantageous. Office computing skills, web authoring experience, minute-taking as well as proven administrative and organisational experience is required. Previous experience at an international organisation is valued.
You might also have
N/A
Why join us
EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus.
What Else You Need To Know
EMBL Administration units are responsible for supporting all parts of EMBL and for undertaking and delivering long-term strategic administrative planning. With more than 200 staff, in all support areas, ranging from caretakers and gardeners to senior management staff, EMBL Administration provides administrative support to approx members of personnel from in excess of 80 nations. The team is dedicated to maintaining high quality services to staff at all EMBL sites.
Please note that appointments on fixed term contracts can be renewed up to 9 years in total, depending on circumstances at the time of the review.
