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Facilities Operations Supervisor
vor 3 Monaten
About Mindspace
Established in 2014, Mindspace stands as a premier provider of flexible workspaces, with a growing presence across Europe, Israel, and the United States. Our thoughtfully designed office environments and on-demand services, including meeting rooms, event venues, and daily office rentals, cater to the needs of enterprise organizations, startups, small enterprises, and entrepreneurs navigating the modern hybrid work landscape. Mindspace is recognized as a lifestyle brand, seamlessly integrating hospitality into the workplace, prioritizing service and experience. As a profitable operator, Mindspace serves a diverse membership base in over 40 prime locations across major cities.
Why you'll appreciate being part of Mindspace?
Mindspace fosters an environment where employees can flourish and enhance their skill sets within an inspiring and supportive atmosphere: vibrant culture, employee wellness, diverse community, and boutique aesthetics. You will collaborate with some of the industry's finest professionals who are passionate about their work. As part of a global organization, you will benefit from a deep respect for the local cultures in each of our markets. Our growth is intrinsically linked to that of our employees, offering long-term career prospects on a global scale.
Who is the ideal candidate for Mindspace?
You are a collaborative team member who takes pride in your contributions and approaches your responsibilities with a commitment to excellence. You possess the ability to assess situations and adapt to the professional environment effectively.
About the role
This full-time position involves overseeing all operational functions at our site. You will assume multiple responsibilities, including maintenance, facilities management, health and safety, and security.
Key Responsibilities:
- Oversee the maintenance and cleaning operations of the Mindspace facility.
- Implement processes and standards to ensure adherence to local regulations and compliance with accreditation requirements.
- Manage preventive and corrective maintenance initiatives for equipment and facilities.
- Negotiate agreements with major service providers and contractors, ensuring quality deliverables are met on schedule.
- Develop strategies for effective planning and scheduling of critical maintenance tasks to minimize disruption to operations.
- Continuously assess facility processes for inefficiencies and propose improvement strategies.
- Supervise construction projects and new site openings.
- Conduct regular quality assessments to ensure operational policies are current and followed.
- Provide feedback to development teams regarding operational challenges.
- Act as the primary contact for facility maintenance emergencies.
- Coordinate with landlords to ensure compliance with all regulations and contractual obligations.
- Establish maintenance protocols to facilitate smooth operations.
- Manage building security, access control, and surveillance systems.
- Collaborate effectively with various teams, including sales and community engagement.
Required Qualifications:
- A minimum of 5 years of experience in operations management.
- Proven background in facilities management.
- Experience in the hospitality sector is a significant advantage.
- Familiarity with security systems, IT infrastructure, and audiovisual equipment.
- Strong problem-solving abilities with exceptional project management skills.
- Proactive, independent, and a collaborative team player.
- Excellent communication skills in both German and English.
Essential Competencies:
- Effective communicator, capable of delivering clear and concise messages.
- Entrepreneurial mindset with a passion for dynamic work environments.
- High integrity, flexibility, dependability, and empathy are crucial.
- Self-aware and thorough, with the ability to recognize and rectify mistakes.
- Strong motivation and work ethic are essential for success.
- Resourceful thinker with quick learning capabilities.
