Facilities Management Admin Assistant
vor 2 Monaten
This position exists to provide complex administrative support to the Friedrichsdorf (Germany) Facilities Management workgroup to support the Facilities Manager in administering Church facilities assigned to this group.
- Serves as a point of contact for coordination of maintenance and service needs.
- Priesthood leaders, members and vendors expect a professional person to provide customer service and receive feedback concerning time sensitive requests.
- Assists the Facilities Manager who orchestrates maintenance of facilities by performing typical administrative functions:
- Collects various data from different sources and databases to prepare reports for the management.
- Interacts with landlords and manages leases (contracts, annual increase, payments, security deposit, condominium fees, etc..).
- Interacts with public administration to get and provide information.
- Manages facilities through computer databases: FLS, CFIS.
- Prepares purchase requisitions, process invoices, prepares financial reports
- Strong commitment to the mission of the Church of Jesus Christ of Latter-days Saints (applicant must be a member with a valid Temple recommend).
- Two years post high school education and three to five years diverse clerical experience or equivalent demonstrating:
- Communications skills, including professional phone etiquette and writing effective business letters, ability to communicate effectively and courteously with priesthood leaders, managers, fellow employees and vendors.
- Typing & ten key skills.
- Organizational, filing, scheduling, time management and prioritization skills.
- Strong and proven customer service experience.
- German native speaker level and English advance level are required, both written and spoken.
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