Administrative Assistant

vor 4 Wochen

Oberursel, Deutschland Frankfurt International School Vollzeit

**Job Description***

The Frankfurt International School seeks a qualified Administrative Assistant (M/F/d) to the Finance & Operations Department (part time, 80%), effective 1 January 2023, with experience in office work and organization.

**Job Goal**: To assure the smooth and efficient operation of the Finance & Operations office

**Qualifications / Expectations**
- Excellent secretarial skills including oral & written proficiency in German
- Excellent computer skills (Google & Microsoft) to support administrational tasks
- Motivation for ongoing personal development and personal ownership of projects & tasks
- Experience in project assistance and business matters preferable
- Ability and experience in handling confidential information

**Responsibilities**:
The duties of the position will include but will not be limited to those on the list which follows:

- Performs the usual office routines and practices** **associated with a busy yet productive office, dealing with matters of administrative routine and customer-focused requests
- Opens mail, handles all correspondence, and other written material as requested
- Makes appointments and arranges meetings for the Finance & Operations Department, retains the calendar, and receives visitors to the office
- Arranges for catering at meetings and celebrations as requested
- Records all incoming invoices upon request and prepares them for further handling
- Supports the Finance & Operations Department in preparation of the annual financial auditing process and other business matters deadlines and reports
- Maintain files and records in the Finance & Operations office based upon department filing system and requirements
- Recording and filing of insurance/maintenance/foundation documentation and contracts
- Supports preparation of presentations or standard reports for FIS School leadership meetings, Board Committees or other stakeholder groups
- Performs other tasks and assumes all other responsibilities as assigned by their supervisor

Applicants should have a valid work and residence permit for Germany.

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