Governance and Legal Assistant for the Head of School Office

vor 4 Wochen

Oberursel, Deutschland Frankfurt International School Vollzeit

Job Description

The Head of School´s office at Frankfurt International School is looking for an experienced, qualified, organized and engaged Governance and Legal Assistant effective 1 October 2024 (part time, as per contract).

The Governance and Legal Assistant serves the FIS Head of School and the FIS Board of Trustees, and plays a crucial role in the school, operating in a unique environment that requires a blend of administrative competencies and more nuanced and sophisticated skills, legal acumen, and wisdom. The successful candidate for this role will be highly organized, adaptable, and able to handle a wide variety of responsibilities while maintaining a professional and discreet demeanor.

Qualifications/Experience required:

Prior Experience : Previous experience as an executive assistant, paralegal, or company secretary Excellent communication and organizational skills Knowledge of Education: An understanding of the educational system and the school´s specific mission and goals Knowledge of German law and codes Fluency in German and English

Skills required:

Interpersonal skills: The abilityto build and maintain positive, collaborative working relationships with colleagues, leadership, Board members, and parents in our diverse community Legal compliance and advice: Ensure the school and Board complies with applicable laws and regulations Multitasking and Adaptability: The ability to prioritize and juggle multiple tasks simultaneously and maintain focus in a fast-paced environment Communication Skills: Excellent written and verbal communication skills in both, English and German. Confidence in dealing with a wide range of individuals from both within and outside the school Discretion and Confidentiality: Ability to handle sensitive information with the utmost discretion, ensuring that confidential matters remain protected Problem Solving: Resourcefulness and the ability to handle unexpected challenges and problem-solve effectively Attention to detail: A keen eye for detail with regard to scheduling, documentation, or communication Office Administration: Performs office management routines and practices and takes decisions necessary for the effective running of the Head of School´s office

Performance Responsibilities:

The duties of the position will include but will not be limited to those on the list which follows:

Governance: Support the Board Chair and Board members in ensuring the Board functions efficiently and effectively Responsible for the entire logistical process for all Board meetings: Prepare and distribute agendas and supporting documentation, and create and distribute accurate minutes for all Supervisory Board, Executive, and Regular Board meetings Ensure effective information flows within the Board and its committees and between ADCON and the Board Facilitate Board member orientation and assisting with professional development as required Member of the Policy Committee. Responsible for the logistical process for Policy Committee meetings. Prepare and distribute agendas and create and distribute accurate minutes for the Policy Committee Upkeep and maintenance of the Board Policy Manual and the Administrative Regulations Manual Provide guidance and clarification to community members seeking information on school policies or procedures Oversight and organization of the annual Board of Trustees election, and oversight and organization of the election of the faculty/staff Board member Legal compliance and advice: Ensure the school administration is up to date with applicable laws and regulations. This includes staying current with or accessing changes in education law, labor law, and other relevant areas Guide the Board Chair and Board on their legal responsibilities under the rules and regulations to which they are subject and on how those responsibilities should be discharged Develop and oversee the systems that ensure that the Board complies with all applicable codes, in addition to its legal and statutory requirements Collaborate with and advise the school administration and the Board on legal matters as required Maintain relationships with and consult with external legal counsel Office management routines and practices: Calendar management for the Head of School Travel arrangements Correspondence Prepare reports, presentations, and documentation for meetings, projects, and stakeholder engagements Assist in organizing and facilitating meetings, conferences, and events as needed Special leave and overtime approval application process All school occasion cards and gift distribution Start of School Resources bi-annual updates Close cooperation with the other Administrative/executive Assistant to the Head of School whose duties are complementary Translates and interprets for the Head of School whenever necessary Other projects, tasks, and responsibilities as directed by the Head of School Questions about this position can be sent to the Head of School´s executive Assistant, Linda Westcott, at linda_westcott@fis.edu Skills & Requirements Qualifications

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