Executive Assistant

vor 2 Monaten

Berlin, Deutschland BCG Digital Ventures Vollzeit

**We’re BCG X. Ventures. Adventure awaits you.**

We are an ever-growing global team of the world’s most remarkable entrepreneurs, designers, engineers, venture architects, product experts and investors. Our ventures create a strategic advantage for the most important global companies.

**Operations at BCG X. Ventures.**

Our Operations team is the internal force that drives our business forward. It’s where organizational insight meets operational excellence. From Human Resources and Information Technology to Marketing and Finance, they are a dedicated group of one-of-a-kind problem-solvers with a deep commitment to world-class business services.

**Introducing our Venture Operations Team.**

Are you up for the adventure of a lifetime? Our Venture Operations Team is how we redefine what’s possible. It’s where organizational insight aligns with operational excellence to keep our business thriving and produce imaginative ventures that have to be seen to be believed.

From human resources and information technology to marketing and operations management, the Venture Operations Team is the internal force that drives us forward, enabling us to expand the limits of human expectation with our compelling products, services and ventures.

Together, these one-of-a-kind problem-solvers direct our inner corporate structures with incomparable precision, profound analytic foresight and a deep commitment to world-class business services.

We are looking for a self-motivated and enthusiastic **Executive Assistant **(M/F/x), based in Berlin, who will help to provide excellent Executive Support for our Senior Leaders and be part of a global Executive Assistant network.

**In this role, you will focus on**:

- **Scheduling & Prioritization**: Coordinating complex, often multinational scheduling and extensive calendar management by strategically balancing Executives’ demand and priorities, and managing the information flow to different stakeholders while judging independently from the available information
- **Collaboration & Stakeholder Management**:Collaborating actively in cross-team projects, administrative activities and working closely with Executives, internal and external stakeholders and clients, communicating across all aspects of the business
- **Time & Expense**: Processing expenses for Executives in a timely manner, coaching peers on best practices and optimizing finance workflows

**Competencies and key skills**:

- You are a self-starter with a hands-on mentality who has worked already for 2+ years in team & executive assistance, ideally in a fast-paced and growth environment
- You have excellent communication skills (German & English) ensuring that tact, discretion and diplomacy are at the forefront of your interactions
- You are customer-focused, solution-oriented, discrete and resilient with excellent organisational and multitasking skills
- You are a pro-active, pragmatic and personable individual who enjoys interaction with diverse groups of people and building relationships
- You are familiar with MS Office 365 and G-Suite, messaging, collaboration and sharing tools
- You can manage topics remotely across time zones and handle ad-hoc issues in a timely manner when they arise
- You are a highly professional individual, driven, resourceful, detail oriented and happy to work in a fast-paced, dynamic environment where you have to think outside the box and provide an exceptional level of service

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