Administrative Assistant Part Time

vor 7 Monaten

Frankfurt am Main, Deutschland Wells Fargo Vollzeit

**About this role**:
Starten Sie als Associate Administrative Assistant bei Wells Fargo und arbeiten Sie in einer renommierten globalen Bank. Sie sprechen fließend Deutsch und verfügen über ein ausgeprägtes Zeitmanagement und Organisationstalent? Dann sind Sie genau die richtige Person, nach der wir suchen.

In dieser Rolle arbeiten Sie eng mit Dienstleistern zusammen, um reibungslose Dokumentationsprozesse zu gewährleisten, und spielen eine entscheidende Rolle bei die Effizienz unserer Abläufe. Ihre Aufgaben umfassen die Verwaltung von Steuerformularen und die Bearbeitung von Rechnungen.

Warum sollten Sie sich dafür entscheiden, Teil des Wells Fargo-Teams zu werden? Wir sind eine dynamische, zukunftsorientierte Institution mit globaler Präsenz. Hier finden Sie ein integratives Umfeld, in dem Sich sich entwickeln und Ihr Potential voll ausschöpfen können. Schließen Sie sich uns noch heute an und werden Sie Teil eines internationalen Teams.

**In dieser Rolle werden Sie**:

- Zusammenarbeit mit Dienstleistern, um sicherzustellen, dass die erforderliche Dokumentation vollständig ist
- Vewalten, sicherstellen und aktualisieren von Steuerformularen für die Verarbeitung von Rechnungen
- Überwachen des Finance-Posteingangs auf eingehende Rechnungen und Sicherstellung, dass alle Informationen korrekt sind, bevor sie intern weitergegeben werden
- Überwachen der Einreichung von Rechnungen zur Zahlung
- Herunterladen von bezahlten, aber nicht erhaltene Rechnungen von IRISweb & der Dienstleister-Website
- Initiierung von Eskalationen für überfällige Rechnungen, um Inkasso
- und Mahnverfahren zu vermeiden
- Bearbeitung lokaler Rechnungen
- Erstellung einer wöchentlichen und monatlichen Aufstellung für Deloitte

**Erforderliche Qualifikationen**:

- Finance/Buchhaltung-Hintergrund von Vorteil
- Fließende Deutschkenntnisse
- Erfahrung in der Arbeit in einem internationalen Finanzdienstleistungsunternehmen, vorzugsweise im Bankwesen
- Teamplayer
- Sichere Kommunikation auf allen Ebenen der Organisation mit guter Überzeugangskraft
- Intuitiver und schneller Lerner
- Eigenmotivation mit der Fähigkeit, selbstständig in einer Teamstruktur zu arbeiten
- Gute Problemlösungsfähigkeiten
- Gutes Zeitmanagement & Organisationstalent
- Grundkenntnisse in der Debitoren-/Kreditorenbuchhaltung inkl. Reisekosten
- Gute Kenntnisse in gängiger IT-Software (MS Office etc.)
- Zuverlässige, gewissenhafte und strukturierte Arbeitsweise

Join Wells Fargo as an Associate Administrative Assistant and work in a prestigious global bank. Are you fluent in German and possess exceptional time management and organizational skills? If so, you're exactly who we're looking for.

In this role, you will collaborate closely with vendors to ensure seamless documentation processes, playing a pivotal role in the efficiency of our operations. Your responsibilities will extend to managing tax forms and processing invoices.

Why should you choose to be part of the Wells Fargo team? We are a dynamic, forward-thinking institution with a global presence. Here, you'll find an inclusive environment where you can develop and reach your full potential. Join us today and become part of an international team.

**In this role, you will**:

- Work with vendors to ensure necessary documentation is completed
- Manage, ensure and update tax forms for processing invoices with accounts payable
- Monitor finance inbox for incoming invoices and ensuring all information is accurate before internal submission
- Monitor the submission of invoices for payment
- Download invoices paid but not received from IRISweb & vendor website
- Initiate an escalation for overdue invoices to avoid debt collection and dunning action at a local court
- Process local invoices
- Create weekly & monthly paid list for Deloitte

**Required Qualifications**:

- Experience in Administrative Support, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
- Financial background an advantage
- Fluency in German
- Experience of working in an international financial services business preferably within Banking
- Works well within a team
- Confident communicator at all levels in the organisation with good influencing skills
- Intuitive, fast learner
- Self-motivated with the ability to work independently with a team structure
- Good problem-solving skill
- Good time management & organisational skills
- Basic knowledge of accounts receivable/accounts payables accounting including travel expenses
- Good knowledge of common IT software (MS Office etc.)

Reliable, conscientious, structured way of working

**We Value Diversity**

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicabl

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