Venue Logistics Assistant

Vor 5 Tagen

Frankfurt am Main, Deutschland EURO2024 Vollzeit

**The job**:
The mission of the venue logistics (VLOG) project is to provide staff support services at the EURO 2024 venues. These services include setting up all working areas, managing venue offices and overseeing general staff needs such as office materials, petty cash, and staff break stations.

Trained and supported onsite by the Venue Logistics Manager and Venue Logistics Coordinator, the four
**V**
**enue Logistics Assistants (M/F/d)** will be based in the main venue offices. They will also work with Venue Logistics Volunteers and other key staff members to ensure that the stadium and its surrounding areas are ready to receive everyone involved with the tournament.

The Venue Logistics Team will be responsible for overseeing the set-up and running of the various EURO offices, receiving deliveries of furniture and office supplies, helping to turn each stadium into a working EURO venue. The team will also oversee the day-to-day on-site logístical requirements for staff, including accommodation, transport and break stations, and will manage general office responsibilities, such as troubleshooting, office storage and petty cash usage.
- **
Start date**: 13.05.2024
- ** End date**: 31.07.2024

**Start and end date may still differ slightly.**
**_"Preferred venue(s)"_**
**).**

**Salary structure**:
With the following information, we would like to give you an insight into the general conditions and our salary ranges. The salaries we call are based on several criteria, including the project, general responsibility and the required set of skills. This includes the knowledge & skills already acquired in professional work experience as well as verifiable education in terms of a relevant degree or comparable qualification. Our positions are classified and remunerated according to the above criteria. Therefore, the monthly salary for the
**Assistant position** advised here is
** 3.100 € gross**. Please note that over
- or underpayment is possible depending on skills and specific experience. A bonus payment as a tournament bonus at the end of the employment is also possible.

Please click here for further information regarding social insurances and taxes in Germany.

**List of relevant tasks & responsibilities**:

- Assist with the delivery, set-up and post-event collection of office furniture; check and update the furniture inventory; management of damages and spares
- Set-up staff break stations to provide hot and cold drinks and snacks to staff; includes setting up and cleaning coffee machines, fridges and all other equipment, shopping for resupplies and keeping the break stations clean and restocked
- Distribute the ‘starter‘ office kit containing office supplies for all venue offices; oversee the ordering, storage and distribution of re-supplies
- Assist with daily staff moves to and from hotel to venue; as required per hotel, provide 1) information on walking/cycling routes and maps and/or, 2) details of public transport routes and timetables, and purchasing and distributing tickets and/or, 3) supervising staff shuttle buses and timetables
- Drive and maintain the venue pool vehicles; ensure that the vehicles are kept clean, regularly refueled and display the correct parking and access passes; keep a log of all journeys undertaken in the log book; read, understand and sign the fleet policy and relevant documents
- Drive staff to and from the hotel and venue prior to the start of the venue shuttle buses; drive staff to meetings held off-venue
- Know the layout of the venue, including the location and regulations for parking and drop off / pick-up points for vehicles and pedestrians on match days and non-match days
- Support the venue petty cash/credit card process by shopping for last-minute, essential items, and distribute them to the relevant projects; keep accurate records of expenses
- Liaise with the local UEFA staff hotels, assist with large group check-ins/outs to ensure a smooth and fast process; create and place notices in hotel lobbies with information for staff, such as venue shuttle timetables, or public transport information
- Use FAME, the database containing the EURO 2024 staffing plan, to download reports detailing daily staff arrivals/departures, staff numbers per venue on any given day, hotel rooming lists etc.
- Use VISTA (UEFA tool providing maps of the venues and photos of the facilities) to help staff with way finding
- Use the VISTA asset management tool to coordinate furniture set-up and dismantling
- Conduct venue tours for key new staff, introduce them to colleagues and provide them with arrival information sheets (prepared by the venue logistics team) containing essential information for working and staying in the host city
- Collect and deliver post and parcels via the agreed delivery system on-site
- Fetch and carry items, such as uniform packs, furniture, office supplies and drinks
- Carry out general administrative tasks such as filing, photocopying, printing and crea

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