Programme Management Assistant
vor 3 Monaten
This position is located in the Compensation and Classification Section (CCS), Global Strategy and Policy Division (GSPD), Office of the Human Resources (OHR), Department of Management Strategy, Policy and Compliance (DMSPC).
OHR/CCS is responsible for the operation of the United Nations Global Human Resources Centre ('OneHR Centre') established in 2016 to provide centralized job classification and background verification services to the common system organizations.
Under the overall guidance of the Chief of the Compensation and Classification Section, the Programme Assistant reports to the Associate Programme Officer and the OneHR Centre Manager.
**Responsibilities**:
The Programme Assistant may be responsible for the following duties:
- Assists in the coordination of programme/project planning and preparation work for, OneHR; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
- Assists in reviewing and processing background verification cases for the OneHR Centre, including academics, employment verification, qualitative check and mandatory checks; ensures client is kept abreast of progress made; strives to close cases within agreed timelines.
- Assists in reviewing and processing classification cases for the OneHR Centre, including provision of ICSC Master standard rating sheets, narrative on the classification decisions, and communication to the client on advice when relevant. Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Compiles, summarizes and enters data on OneHR Centre delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
- Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
- Provides guidance/training to new/junior staff.
- Performs other duties as assigned.
Competencies
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Work Experience
Experience working with case-management software/systems is desirable.
Experience supporting with job classification is desirable
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Special Notice
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be p
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