HR Admin and Payroll Coordinator

Vor 3 Tagen

München, Deutschland Speexx Vollzeit

**About Speexx**:
Speexx is the #1 platform for people development. Combining cutting-edge AI technology with world-class coaches, Speexx delivers digital business coaching and language training services for global workforces. Since 2012, Speexx has helped over 1500 international clients level up their organization's professional development and received over 200 prestigious accolades from top tier publications like G2, Fosway, and TIME Magazine for our best-in-class product. Together with our diverse network of trainers, coaches, and full-time Speexxies, we are building the future of learning and development, and this is just the start.

Now as we grow, we are searching for a new **HR Admin and payroll coordinator** to join the People & Culture team in our Munich business unit. This is an exciting opportunity to grow with a truly global, dynamic team and have a positive impact on the L&D tech industry from day one. If this sounds like you, keep scrolling

**What you'll do**:

- Ensure a seamless operational personnel management process.
- Support employees throughout the employee life cycle, from onboarding to offboarding.
- Participate in global and local onboarding process.
- Manage the onboarding process for new employees, including triggering and overseeing onboarding activities and reviewing probation period feedback.
- Assist managers and employees with all administrative and labor law issues, including employment contracts, holidays, sick leave, and other types of leave.
- Maintain accurate and up-to-date employee records and HR databases.
- Address employee issues and maintain an open ear for the company mood.
- Modify policies and suggest improvements to procedures.
- Prepare offboarding documents.
- Assist with welfare and benefits.
- Organize and manage local events and initiatives to enhance employee engagement.
- Collaborate with compliance on health and safety matters.
- Handle payroll tasks, ensuring timely and accurate processing of employee salaries and benefits.
- Ensure the overall upkeep of the office and manage operational tasks.
- Prepare invoices and orders for the Munich office
- Be available for ad hoc tasks as assigned

**What We Are Looking For**:

- Location: Must be based in or near Munich. Despite our flexible arrangements, this role requires presence in the office at least four days a week.
- Communication: Strong written and verbal communication skills for effective interactions with employees, documentation, and presentations.
- Interpersonal Skills: Ability to build relationships, handle sensitive situations, and maintain confidentiality.
- Collaboration: Ability to work collaboratively with team members, managers, and employees at all levels.
- Ethical Conduct: Commitment to maintaining confidentiality, fairness, and ethical practices in handling employee information and matters.
- Problem-Solving: Strong analytical and problem-solving skills to address employee-related issues and find practical solutions.
- HR Knowledge: Understanding of HR principles, practices, and employment laws.
- Proficiency in German and English is required.

The HR Admin and payroll coordinator will report to the local HRBP.

**Your Benefits**:
At Speexx, we’re all about empowering people—and that includes YOU Here are the perks you can enjoy with us:

- International team: You’ll work in a diverse, agile environment with colleagues from offices around the world, including Munich, Madrid, Pavia, Rome, Paris, and Shanghai.
- Culture of learning: Dive deep into our Speexx Academy, participate in our global mentoring program, internal workshops, or external training sessions.
- Outstanding language training: Learn a new language or improve existing skills with our Speexx platform. Your friends and family can also enjoy a discount on our world-class language training.
- Wellbeing initiatives: Take advantage of a discounted Urban Sports Club membership, free yoga classes at the Munich office, and 30 days of vacation plus public holidays (including Christmas Eve and New Year's Eve).
- Mobility budget: Receive a monthly commuter budget of €60 for regional trains, city transport, bike costs, and more.
- Pension support: Receive a 15% contribution to your German pension account (bAV).

**Our Hiring Adjustments & Experience**:
At Speexx, we are searching for individuals with varied skill sets, backgrounds, and experiences that can help enrich our culture even further. Even if you don't meet every requirement, we still encourage you to apply. Don't let the confidence gap or imposture syndrome hold you back from shining

Just like our personalized learning solutions, our recruitment is not one-size-fits-all. Please let us know if you need any adjustments throughout the hiring process We are looking forward to hearing from you

Learn more about #SpeexxLife:

- Blog: [Speexx Life Blog]
- YouTube: [Speexx YouTube Channel]
- TikTok: [Speexx on TikTok]

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