Executive Assistant Connected Network

vor 5 Monaten

Berlin, Deutschland Zalando Vollzeit

**THE ROLE & THE TEAM**:
As an Executive Assistant (all genders) you'll work directly with Zalando's Connected Network VP in the Connected Network department, and ensure that all administrative and organisational tasks run smoothly.

**INCLUSIVE BY DESIGN**:
**WHAT WE'D LOVE YOU TO DO (AND LOVE DOING)**:

- You are the go to person for our VP with regards to administrative matters and you coordinate and schedule her appointments both with internal and external stakeholders.
- You are the person everyone in the senior leadership team relies on, trust, and seek assistance from. You make sure that all administrative and organisational tasks run smoothly. You take care of travel management (i.e. hotel, flight, train, rental car) and travel expenses reimbursement. You provide support with small accounting tasks (check invoices for content and correctness).
- You don't see problems but only challenges and opportunities. Last-minute travel cancellations, a short notice external partner meeting, or our VP not being able to find a slot in their calendar earlier than a month from now... You jump right in and don't mind doing last minute changes
- You provide support with the organisation of leadership offsites and workshops by booking rooms on our premises and outside and arranging coffee, catering and office supplies.
- You play an active role in building a great community by facilitating relationship building within and among our teams for example through the organizing of all-hands and fireside chats.
- You thrive on juggling a million tasks and never miss a beat
- Confidentiality is key. You will handle highly confidential information with ultimate professionalism.

**WE'D LOVE TO MEET YOU IF**:

- Minimum 5 years of experience as an assistant to leadership or a team assistant.
- Administrative and organizational skills, as well as the ability to maintain a realistic balance among multiple priorities and an agile environment.
- Ability to take initiative, understand deadlines and drive multiple tasks at the same time.
- Excellent communication and negotiation skills in English, as well as confidence to communicate with and convince multiple stakeholders and senior management.
- Expertise in Google suite (Gmail, Docs, Calendar, Sheets, Slides, Forms, Sites, Drive) as well as expense and procurement tools.
- Fluency in German is a plus.

**OUR OFFER**:
Zalando provides a range of benefits, here's an overview of what you can expect. Ask your Talent Acquisition Partner to learn more about what we offer.
- Employee shares program
- 40% off fashion and beauty products sold and shipped by Zalando, 30% off Zalando Lounge, discounts from external partners
- 2 paid volunteering days a year
- Hybrid working model with 60% (or more) remote per week, actual practice is up to each team to best support their collaboration
- Work from abroad for up to 30 working days a year
- 27 days of vacation a year to start
- Family services, including counseling and support
- Health and wellbeing options (including Gympass)
- Mental health support and coaching available
- Drive your development through our training platform and biannual peer-to-peer review

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