Assistant to The Director

vor 3 Wochen


Hamburg, Deutschland Max-Planck-Institut für Meteorologie Vollzeit

THE POSITION

We are looking for a competent colleague to join us as soon as possible on a full-time basis as the

Assistant to the Director (S-0006 | all genders)

YOUR TASKS

Under the general direction of the Director of Climate Dynamics, you will assist her in establishing and enforcing departmental organization and timelines, providing administrative secretarial support using standard office practices and procedures to support and facilitate the work of the department. Planning, organizing and attending departmental and institutional events, as well as assisting in the development and monitoring of various types of budgets.

**This post includes the following responsibilities**:

- Managing the Director's calendar, tasks and calls, prioritising appointments and reassigning as necessary
- Efficiently organising day-to-day procedures and handling all tasks in a confident and reliable manner
- Maintaining the Director's office systems, including managing administrative data and filing, using good documentation practices, translating documents and memos into German and English as necessary
- Providing a wide range of administrative support to the Department, including dealing with correspondence, arranging meetings with the Director, maintaining mailing lists and welcoming guests to the Department
- Planning and booking of business trips, scheduling, travel and subsistence arrangements
- Acting as a central communication interface for the department and with internal and external partners
- Attending and taking minutes of meetings, organising meetings with timely reminders and ensuring that the Director is well prepared for these meetings
- Taking on special assignments and working independently to reduce the workload at the Director level
- Handling of sensitive and complex issues in a professional and objective manner

YOUR PROFILE
- You have completed vocational training as a European secretary or foreign language correspondent, or vocational training with a commercial or administrative focus, and can provide evidence of relevant professional experience in the field of office assistance/secretarial work within the last five years
- Excellent knowledge of German and very good knowledge of English, both written and spoken
- Sufficient ability to use office software is required for this position
- Reliability, commitment and empathy, organizational skills, loyalty and a keen interest in a wide variety of tasks are your strengths
- You are familiar with the personal support of charismatic leaders, and your independent working style and high degree of reliability complete your interesting profile

OUR OFFER

We offer a permanent position with varied and challenging work in an environment of interdisciplinary research, family-friendly working hours, extensive training opportunities and flat hierarchies.

You will be paid in accordance with the provisions of the collective bargaining agreement for civil servants and your qualification (TVöD Bund E9a including extensive social security plans); in addition, we offer a civil service pension scheme (VBL).

The Max Planck Institute is centrally located and easily accessible. We offer an attractive subsidy for the Deutschland-Jobticket.

We promote the compatibility of family and career through flexible working hours, remote working and support in finding childcare facilities.

INTERESTED?

Interviews are expected to take place on 28.06.2023.

ABOUT US

The Max Planck Institute for Meteorology (MPI-M) is a multidisciplinary center for climate and Earth system research located in Hamburg, Germany. It is one of the premier climate science research institutes in the world. Located in the heart of one of Europe’s most livable and vibrant cities, it provides a highly international and interdisciplinary environment to conduct scientific research as well as access to state-of-the-art scientific facilities. You can also have a.

CONTACT

For further information, please contact Angela Gruber

**Deadline**: 20 June, 2023

Max-Planck-Institut für Meteorologie
Bundesstraße 53
20146 Hamburg
Deutschland

**Mastodon**:



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