Executive Assistant

vor 2 Wochen

Munich, Deutschland Picus Capital GmbH Vollzeit

Picus Capital is a leading early-stage technology investor operating globally. We partner with ambitious & daring founding teams on their quest to build category-defining technology firms. We aim to be an entrepreneurial sparring partner for visionary founders from ideation to IPO and beyond. A privately financed structure enables us to invest permanent, flexible and long-term capital in a multitude of sectors. Our young & hungry team has big ambitions and is unique in how we mirror the founders we work with, constantly reimagining the status quo. We strive to provide the best possible support to positively impact a venture's long-term success. Our perspective is global and diverse as we operate as a single aligned team across offices in Munich, New York, Berlin, London, Bangalore and Beijing. We believe in technological disruption across all geographies and industries and are guided by our own continuously challenged hypotheses. At Picus, we share the mindset of an entrepreneur and actively drive the change we envision to see in the world.

Tasks

As Executive Assistant in our Munich office, you'll play a pivotal role in enhancing our operational efficiency and ensuring seamless collaboration with founders and partners. Your mission is to foster a proactive environment, empowering our executive team to focus on our core investment activities.

**Your responsibilities include**:

- Founder Engagement: Lead and refine the outreach strategy for engaging with potential founders, ensuring meaningful connections.
- Investor Engagement: Coordinate meetings and communications with investors, organise in-person events and help with the investors´ newsletter.
- Appointment Coordination: Strategically manage and schedule crucial meetings, balancing the executive team's workload.
- Travel Logistics: Arrange comprehensive travel plans, ensuring smooth journeys and comfortable accommodations.
- Documents and Expenses Filing: Ensure vital documents are systematically stored, and oversee the tracking and submission of expenses.
- Signatures and Notarization: Maintain a complete overview and track all signing and notarization processes.
- System Management: Clean up and independently monitor the entire physical and digital filing system as well as be responsible for the filing and correct naming of legal documents.

**Requirements**:
Background
- A minimum of 3 years of experience in Executive Assistant roles, preferably supporting C-Level executives or VP roles in fast-growing startups or established corporations
- Prior experience in dynamic settings such as leading technology firms, investment banking, consulting or venture capital firms would be a plus
- Exceptional organisational skills, with a meticulous attention to detail. Your ability to manage multiple tasks and projects seamlessly sets you apart
- Fluent in both English and German
- Proficient in Microsoft Office Suite

Personality

You communicate effectively and transparently. Your proactive nature is complemented by a methodical and independent approach to work and a strong attention to details. You appreciate the dynamic and innovative environments. You have a genuine interest in organisational topics, startups, and venture capital, making you a valued addition to our forward-thinking, ambitious team.

Mindset & Passion

We believe in passionate self-responsibility and seek individuals who thrive in a dynamic environment. Our team is deeply committed to our mission, with a shared enthusiasm for technology investments and true entrepreneurship. We're on the lookout for new team members eager to contribute to and champion our shared goals.

**Benefits**:
**Global network**: Engage in conversations with exceptional founders, experts and other stakeholders in the tech ecosystem. As part of these efforts, you will build and maintain a valuable personal network across the globe.

**Culture**: We have an ambitious, entrepreneurial and caring company culture with very high standards, enabling you to take full responsibility early on. You will continuously interact with a global team, collaborate with colleagues across 7 offices and learn about each region’s ecosystems.

**Personal mentor**: During the onboarding process you will receive a personal mentor at Picus who will provide guidance and support as part of regular mentoring sessions.

**Educational leave program**: Do you want to continue your education after a few years of work experience? No problem - our educational leave program will financially support you on your way.

**Learning & Development**: Regular formal 360° feedback processes and a training budget of 3000 EUR per year will be provided to support your personal development at Picus.

**Office rotation program**: Gain international work experience and take advantage of the opportunity to work from one of our international offices.

// EQUAL EMPLOYMENT OPPORTUNITY

Picus is proud to be an Equal Opportunity Employer. We celebrate diversity and do

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