Regulatory Affairs Team Assistant

vor 4 Wochen

Munich, Deutschland Daiichi-Sankyo Europe Vollzeit

**Passion for Innovation. Compassion for Patients.**:
***Regulatory Affairs Team Assistant / Administrational support (M/F/x)**:
**Purpose of the function**:

- Provide administrative support to the Head of EU & International Regulatory Affairs and their team members; support budgeting, procurement and contracting processes
- Manage office and assist in the creation and maintenance of the individual training files. Act as organizational back up for the provision of GMP and CPP certificates

**Roles and Responsibilities**:

- Provide general administrative organizational support to the Regulatory Affairs department. Travel Management for senior members of the department
- Creation and follow up of expense claims for senior team members
- Organization of internal and external meetings, as directed
- Manage office and ensure timely provision of office material and technical service of office equipment
- Act as Training supervisor and administrative assistant for the creation and maintenance of the individual training files as described in the relevant SOP, maintain training curricula and the list of initials
- Plan and process the annual review of training files
- Organize the onboarding of new team members and external contractors including request of user accounts and technical equipment
- Support planning budgeting, procurement and contracting processes in accordance with the company procedures. Support budget forecast
- Support the preparation of contracts with contractors and service providers.Communicate with vendors ensuring correct invoicing procedures
- Initiate purchase orders, assign invoices to an account and initiate the approval of invoices in SAP and DokuWeb
- Maintain oversight of budget and financial project status and tracking and monitor purchase orders and invoices. Agree and regularly book accruals based on progress
- Act as organizational back up for the provision of GMP and CPP certificates

**Qualification and Requirements**:

- Educational degree as office clerk, translator, lab/ technical assistant or equivalent
- Experience in office management and supporting a team
- Working experience in pharmaceutical industry, in a Regulatory Consultancy or Clinical Research Organisation is preferred
- Team oriented and forward-thinking attitude, strong interpersonal and communication skills, structural and independently way to work, talent for organization, ability to prioritize, computer proficiency (e. g. MS office, document management systems, databases, SAP), written and verbal communication skills in English and German, third language preferred

**What we offer**:

- We offer an interesting, diversified and challenging position, good contractual conditions, flexible working models, all the social benefits of a modern company and a professional environment where you will have the opportunity for personal growth

**What we offer**:
**Working at Daiichi Sankyo**:
At Daiichi Sankyo in Europe, we offer a workplace where your voice is heard. Everything we do, we do with a high level of commitment and a clear focus on patients’ needs. We know that our bold ambition to change patients’ lives for the better can only be achieved through the power of collaboration and the exploration of new approaches. Thus, we encourage our colleagues across Europe to be courageous, to bring their ideas to the table and to embrace opportunities to grow. When you join our European family, you will be a part of a dynamic company where everyone, no matter their role, rolls up their sleeves and gets things done.

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