Finance and Operations Officer

vor 2 Monaten

Berlin, Deutschland Atlas Relief and Development International Vollzeit

**Finance and Operations Officer**

**Job Title**: Finance and Operations Officer

**Reports To**: Executive Director,

Finance Manager, Operations Manager

**Starting Date**: June 1st 2023

**Position Type**: Full-time employment

**Job Location**: Berlin, Germany

**ABOUT ARDI**

Atlas Relief and Development International (ARDI) is a women-led international development organization working to empower diverse communities affected by conflict to shape and participate in the peaceful, inclusive, rights-based, and secure futures they envision. ARDI specializes in supporting civilians affected by the conflict in Syria. ARDI is registered in the United States, Germany, Turkey, and Syria; and we operate in areas affected by conflict and migration. ARDI leads programming across a wide variety of development projects, including expertise in peacebuilding, women’s empowerment, capacity building, civil society strengthening, political participation, economic empowerment, technical research, awareness-raising, and the amplification of diverse and minority voices.

***

**DUTIES AND RESPONSIBILITIES**

**Finance and Accounting**
- Support financial controls, prepare and analyze budgets, develop financial reports, and make recommendations to the organization on budget expenditures.
- Ensure proper books of accounts are kept and maintained in ARDI’s archiving and accounting (filing and retrieval) system and other systems/tools.
- Provide oversight across the accurate documentation of financial information and maintenance of all financial records for projects and for the organization.
- Record accounting transactions for asset, liability, and capital account entries by compiling and analyzing account information.
- Provide guidance and oversight to ensure all financial transactions are carried out and recorded in accordance with ARDI and international procedures and policies.
- Prepare organizational monthly accounts for review by the Executive Management.
- Provide oversight to ensure correct cash flow management and bank reconciliation for accounts in all countries of operation.
- Prepare and/or provide oversight to ensure year-end accruals and monthly reconciliation of the accruals and make journals where necessary.
- Approve the monthly payroll, ensuring direct transfer to staff salary accounts and remitting the payroll deductions to the relevant government authorities.
- Lead and/or provide oversight to ensure financial reporting is completed on time and submitted to donors.
- Support financial liaison efforts with programmatic contractual partners in reviewing financial and administrative procedures/policies, reporting, and milestones to identify shortcomings and train partners in such areas.
- Support the monitoring and tracking ARDI bank deposits and payments.
- Perform periodic financial analysis to detect and resolve problems, and provide strategic recommendations to improve systems and approaches.

**Opportunity and Partnership Identification, Tracking, and Engagement**
- and North American-based corporations with philanthropic donation mandates. Support tax deduction documentation efforts on behalf of ARDI for donations made to the organization.
- Cultivate, solicit, and steward current and prospective contacts with European and North American donors. Participate in both online and offline donor government meetings.
- Participate in strategy and design meetings focused on designing programmatic activities, financial approaches, and strategic planning efforts that integrate finance, operations, programming, and communications efforts within the organization to achieve intersectional organizational targets that build upon ARDI’s unique expertise, local capacities, and diverse network.

**Organizational Operations**
- Support the drafting of internal and external policies related to the organization, our programmatic efforts, and other key focus areas relevant to our work.
- Collaborate on donor requests for operational information, documentation, policies and procedures.
- Lead the organization of financial, operational, and programmatic folders (online and physical), and support the establishment of new or enhanced organizational systems and processes.
- Support coordination with German-language donors, governmental agencies, and service providers in relation to ARDI’s internal and external efforts.
- Support the design of job descriptions, job postings, applicant coordination, interview processes, contracting, and onboarding.

**EDUCATION, TECHNICAL SKILLS & KNOWLEDGE**
- 3-5 years of experience in finance, accounting, business, public administration, international development, and/or other relevant fields.
- Fluency in the German and English languages (C1 proficiency or higher) with full ability to work, write, read, and speak in a fast-paced professional environment. Arabic language proficiency is considered an advantage.
- Ability to work from Berlin, Germany as a salaried employee within the Germa

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