Office & Administration Coordinator Hamburg (M/F/d)

vor 3 Monaten

Hamburg, Deutschland Ingredion Incorporated Vollzeit

**Job Summary**:
The position of Office & Administration Coordinator Hamburg is responsible for ensuring efficient operation of the Hamburg office site incl. the coordination of office infrastructure, services and facilities, on-site event and meeting coordination, canteen management as well as internal and external site communications. This role will also provide some administrative support to the EMEA leadership team as required.

**Responsibilities**:

- ** Site Hospitality Management**
- Create a welcoming and inclusive environment for employees and visitors, ensuring a positive experience from the moment they arrive; support site visitors and customers with logistics, accommodation, food and beverages, to ensure an overall positive on-site experience
- Act as a first point of contact for all site inquiries and provide guidance to ensure visitors feel comfortable and supported during their time at the site
- Manage the on-site canteen and associated staff, incl. the caterer relationship. Focus on digitization/automation of canteen processes (e.g. catering for meetings, payment)
- Manage laundry of rental uniforms, incl. relationship with the laundry, and driving improvement projects such as the introduction of a digital ordering system and a pool laundry system to minimize administrative burden
- ** Site Engagement and Communication**
- Coordinate communication activities of Ingredion Germany, incl. translations into German language, in close cooperation with EMEA Communications Manager and local site leadership
- Create and communicate annual plans for site activities to increase engagement for employees across all functions in-line with our “Make Life Better” purpose
- Support regional management in the preparation of communications for internal and external purposes in terms of content and design (e.g. PowerPoint, Word, etc.)
- ** Office Infrastructure Management**
- Coordinate, implement and improve office services, facilities (incl. meeting rooms), and procedures to maintain and improve organizational effectiveness and safety
- Coordinate office refurbishment activities with the relevant department leads, with holistic accountability for ensuring refurbishment activities remain on time and in budget
- Ensure accuracy, completeness, and confidentiality of all office-related documents, records and inventory; explore opportunities to leverage automation and/or software solutions to optimize administrative processes and enhance efficiency
- Coordinate other site administrative staff to ensure smooth office operations, and collaborate with administrative colleagues at other Ingredion sites where applicable
- ** Event and Meeting Coordination**
- Plan and schedule meetings, conferences, and workshops, ensuring all logistics are in place - both on site as well as off-site where applicable
- Support organization of company events including venue selection, catering, and logistics
- Work closely with regional Procurement to identify and manage preferred hotel list, and external meeting/conference venues to maximize cost efficiency; ensure adherence rigor for the Concur travel booking system
- Coordinate follow-up actions, track progress, and communicate updates with the team
- ** Administrative Support to Regional Leadership Team**
- Administrative support to the regional leadership team members as required (e.g. scheduling, travel arrangements, expenses etc.)
- Coordinate and facilitate monthly regional leadership meetings, including travel logistics, preparing agendas and organizing catering

**Requirements**:

- **Mandatory Requirements**
The ability to speak Fluent German and experience working in Administration in Germany, Austria, or Switzerland
- ** Desirable skills and experience**:
**Direct/ Indirect personnel management**:
**Good communication skills**:
**Organizational and Planning ability**:
**Administrative expertise**:
**Responsible and Proactive**:
**Relocation Available**:
No

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, color, religion, age, national origin, gender, gender identity, gender expression, sexual orientation, pregnancy, marital status, veteran status, military status, or disability status.

  • Aemp Leitung

    vor 5 Monaten

    Hamburg, Deutschland Asklepios Facility Services Hamburg GmbH Vollzeit

    **AEMP Leitung (w/m/d)**: **ASKLEPIOS **Als einer der größten privaten Klinikbetreiber in Deutschland verstehen wir uns als Begleiter unserer Patient:innen - und als Partner unserer Mitarbeitenden. Wir bringen zusammen, was zusammengehört: Nähe und Fortschritt, Herzlichkeit und hohe Ansprüche, Teamwork und Wertschätzung, Menschen und Innovationen. -...

  • Office & Administration Coordinator Hamburg (M/F/d)

    vor 3 Monaten

    Hamburg, Deutschland Ingredion Incorporated Vollzeit

    **Job Summary**: The position of Office & Administration Coordinator Hamburg is responsible for ensuring efficient operation of the Hamburg office site incl. the coordination of office infrastructure, services and facilities, on-site event and meeting coordination, canteen management as well as internal and external site communications. This role will also...

  • Office & Administration Coordinator Hamburg (m/f/d)

    vor 3 Monaten

    Hamburg, Deutschland Ingredion Germany GmbH Vollzeit

    Job Summary: The position of Office & Administration Coordinator Hamburg is responsible for ensuring efficient operation of the Hamburg office site incl. the coordination of office infrastructure, services and facilities, on-site event and meeting coordination, canteen management as well as internal and external site communications. This role will also...

  • Regionalleitung / Betriebsleitung der AEMP (w/m/d)

    vor 6 Monaten

    Hamburg, Deutschland Asklepios Facility Services Hamburg GmbH Vollzeit

    Regionalleitung / Betriebsleitung der AEMP (w/m/d) Asklepios Facility Services Hamburg GmbH Hamburg ASKLEPIOS Als einer der größten privaten Klinikbetreiber in Deutschland verstehen wir uns als Begleiter unserer Patient:innen – und als Partner unserer Mitarbeitenden. Wir bringen zusammen, was zusammengehört: Nähe und Fortschritt, Herzlichkeit...

  • Projektmanagement Aemp

    vor 5 Monaten

    Hamburg, Deutschland Asklepios Facility Services Hamburg GmbH Vollzeit

    **Projektmanagement AEMP (w/m/d)**: **ASKLEPIOS **Als einer der größten privaten Klinikbetreiber in Deutschland verstehen wir uns als Begleiter unserer Patient:innen - und als Partner unserer Mitarbeitenden. Wir bringen zusammen, was zusammengehört: Nähe und Fortschritt, Herzlichkeit und hohe Ansprüche, Teamwork und Wertschätzung, Menschen und...

  • Sales Coordinator

    vor 3 Monaten

    Hamburg, Deutschland Heinemann Vollzeit

    For Hamburg Headquarters we are recruiting - limited for 2 years in full-time - a**Sales Coordinator (M/F/d)** Your new job includes - As a Sales Coordinator (M/F/d) you will support the "Cruises Wholesale" sales team in providing optimal product group and customer support. In particular, you will- provide operational and administrative support to Category...

  • Sales Coordinator

    vor 3 Monaten

    Hamburg, Deutschland Heinemann Vollzeit

    For Hamburg Headquarters we are recruiting a**Sales Coordinator (M/F/d)** Your new job includes - As a Sales Coordinator (M/F/d), you will support the ‘Nordics’ sales team in optimizing product group and customer care. In particular, you will- provide support in determining and designing the product range - create and coordinate independent analyses for...

  • Regionalleitung / Betriebsleitung der AEMP (w/m/d) - Führungskraft für AEMP-Zentrale

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland Asklepios Facility Services Hamburg GmbH Vollzeit

    Regionalleitung / Betriebsleitung der AEMP (w/m/d)Wir suchen eine erfahrene Führungskraft für unsere AEMP-Zentrale, die unsere Teams vor Ort unterstützt und die Koordination und Organisation des Betriebsablaufs sicherstellt.Ihr AufgabenbereichSicherstellung der gesetzeskonformen Aufbereitung von MedizinproduktenBereitschaft zur Mitarbeit in der gesamten...

  • Staff Coordinator

    vor 3 Monaten

    Hamburg, Deutschland Heinemann Vollzeit

    For Hamburg Headquarters we are recruiting a**Staff Coordinator (M/F/d) Cruise Liners** Your new job includes - As Staff Coordinator (M/F/d) you are an important link between Gebr. Heinemann and the crew on board the cruise ships and, as the first point of contact, ensure optimal cooperation with the crewing agencies. In particular, you will- coordinate the...

  • Sales Support Coordinator

    vor 6 Monaten

    Hamburg, Deutschland Pandora Jewelry Vollzeit

    FOR OUR HEAD OFFICE NORTHERN EUROPE, BASED IN HAMBURG, WE ARE LOOKING FOR YOU! **Sales Support Coordinator **(M/F/d) - Hamburg** **WE DELIVER - WE DREAM - WE CARE - WE DARE** **WE DELIVER - Let's deliver together**: - **Point of contact**:Act as primary point of contact on retail related topics for retail stores, Regional Sales Managers, Divisional Sales...

  • Showroom & PR Coordinator, de (M/F/d)

    vor 6 Monaten

    Hamburg, Deutschland H&M Vollzeit

    The Customer Activation & Marketing function aims to create a seamless, inspirational journey to ensure that we recruit new customers, drive traffic to the digital & physical stores, increase sales, brand liking and our fashion credibility. Through data and customer insights, we design a plan that ensures a holistic customer experience from communication...

  • Operations Coordinator

    vor 6 Monaten

    Hamburg, Deutschland Tiffany & Co. Vollzeit

    Tiffany & Cothe name instills images of Beauty, Romance and the iconic Blue Box. It is a Symbol of Excellence. For more than 180 years, Tiffany has created a legacy of exquisite designs and romantic ideals. Tiffany & Co.'s rich heritage of celebrated artists, historic milestones and magnificent jewelry creates the foundation from which our employees build...

  • Operations Coordinator

    vor 6 Monaten

    Hamburg, Deutschland Tiffany & Co Vollzeit

    **Position**: Tiffany & Cothe name instills images of Beauty, Romance and the iconic Blue Box. It is a Symbol of Excellence. For more than 180 years, Tiffany has created a legacy of exquisite designs and romantic ideals. Tiffany & Co.'s rich heritage of celebrated artists, historic milestones and magnificent jewelry creates the foundation from which our...

  • Sales Coordinator

    vor 1 Tag

    Hamburg, Deutschland Heinemann Vollzeit

    For Hamburg Headquarters we are recruiting a**Sales Coordinator (M/F/d) Africa** Your new job includes - As a Sales Coordinator (M/F/d) you will support the sales team for the Africa region in providing optimal product group and customer support. In particular, you will- support the sales managers in providing optimal product group support within the Africa...

  • Meetings & Events Sales Coordinator (M/w/d)

    vor 1 Tag

    Hamburg, Deutschland Mövenpick Hotel Hamburg Vollzeit

    Inmitten des Sternschanzenparks auf einem Hügel mit wunderschönem Ausblick auf die Stadt Hamburg steht der historische Wasserturm, das Mövenpick Hotel Hamburg. Das Hotel hat 226 moderne Zimmer und Suiten, ein Restaurant und die Lifestyle-Bar "Cave" im Turmgewölbe. Weiterhin sind 13 Veranstaltungsräume mit moderner Technik sowie Sauna und Fitness Center...

  • International Administration Manager ESA

    vor 4 Wochen

    Hamburg, Deutschland Euro Akademie Hamburg Vollzeit

    Dieser ESA-Ausbildungsgang verbindet eine fundierte Sprachausbildung mit organisatorischem und betriebswirtschaftlichem Know-how. Als "Europasekretär*in ESA" kannst du beruflich durchstarten.Als Office Manager gleich nach dem Abschluss durchstartenAls International Administration Manager der Fachrichtung Office Management arbeitest du z. B. in der...

  • Sales Coordinator

    vor 5 Monaten

    Hamburg, Deutschland Heinemann Vollzeit

    For our Inflight division we are looking for - part-time for 30h/week - a**Sales Coordinator (M/F/d)** Your new job includes - As a Sales Coordinator (M/F/d) you will support the "Cruises Wholesale" sales team in optimizing product group and customer care. In particular, you will- provide operational and administrative support to the Category Managers and...

  • Convention Sales Coordinator

    vor 6 Monaten

    Hamburg, Deutschland Le Méridien Hamburg Vollzeit

    **Aufgaben**: Alle Meetings sind korrekt eingebucht und dein Opera ist immer up to date. Die Detailabsprache mit dem Kunden hast du im System hinterlegt und kein Bestandteil geht verloren. Änderungen last minute - kein Problem! Dank deiner Kommunikation wissen alle operativen Abteilungen Bescheid. Deine Rechnungen fehlerfrei, deine PM-Konten sauber, deine...

  • Operations Coordinator

    vor 5 Monaten

    Hamburg, Deutschland Tiffany & Co. Vollzeit

    Tiffany & Cothe name instills images of Beauty, Romance and the iconic Blue Box. It is a Symbol of Excellence. For more than 180 years, Tiffany has created a legacy of exquisite designs and romantic ideals. Tiffany & Co.'s rich heritage of celebrated artists, historic milestones and magnificent jewelry creates the foundation from which our employees build...

  • Office Coordinator

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland Ingredion Germany GmbH Vollzeit

    Job Summary:The Office & Administration Coordinator Hamburg role is responsible for ensuring the efficient operation of the Hamburg office site. This includes coordinating office infrastructure, services, and facilities, as well as on-site event and meeting coordination, canteen management, and internal and external site communications.Key...