Programme Management Assistant

Vor 4 Tagen

Bonn, Deutschland United Nations Vollzeit

This position is located in the Compensation and Classification Section (CCS), Global Strategy and Policy Division (GSPD), Office of Human Resources (OHR) of the Department of Management Strategy, Policy and Compliance (DMSPC).

OHR/CCS is responsible for the operation of the United Nations Global Human Resources Centre (‘OneHR Centre’) established in 2016 to provide centralized job classification and background verification services to the common system organizations.

Under the overall guidance of the Chief of the Compensation and Classification Section, the Programme Assistant reports to the Associate Programme Officer and the OneHR Centre Manager.

**Responsibilities**:
The Programme Assistant will be responsible for the following duties:

- Review and process background verification requests from client organizations submitted to the OneHR Centre within agreed-upon timelines and ensures that client organizations are kept abreast of progress made.
- Assist in reviewing and processing classification requests, including provision of ICSC Master Standard rating sheets, narrative on classification decisions, and communication to client organizations, as appropriate.
- Assist in the coordination of programmes/projects aimed to improve the operations of the OneHR Centre.
- Serve as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, including recruitment of personnel, travel arrangements, training, authorization of payments, disbursement of funds, procurement of equipment and services.
- Compile, summarize and analyze data on OneHR Centre delivery; monitor compliance with established KPIs; draft related status reports and assist in the preparation of data presentations including data visualization, assist in updating and improving the OneHR website, identify shortfalls in delivery, budget overruns, etc., bringing these to the attention of management.
- Provide general office assistance; respond to complex information requests and inquiries; review, logs and routes incoming correspondence; sets up and maintains files/records; organize meetings and workshops; and handle routine administrative tasks.
- Provide guidance/training to personnel.
- Perform other duties as assigned.

Competencies

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Work Experience
A minimum of five (5) years of experience in programme or project administration, human resources, administration, technical cooperation, or related area is required.

Experience working with case-management software/systems is desirable.

Experience supporting with job classification is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETIN

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