Senior Program Assistant, Emeea

vor 8 Monaten

Berlin, Deutschland Bill & Melinda Gates Foundation Vollzeit

**The Foundation**

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

**The Team**

The mission of the Global Policy & Advocacy (GPA) program is to understand and shape the public policy debates affecting the foundation’s work, build support for its major program and policy objectives, and develop partnerships and alliances that can advance the foundation’s policy objectives nationally and globally. Because the foundation’s resources alone are not enough to solve the challenges ahead, GPA also supports advocacy efforts to engage diverse stakeholders and promote innovative solutions that advance our program goals.

GPA is composed of our Regional Offices in India, China, and Africa; our Europe, Middle East, and East Asia (EMEEA) teams, one for Europe and the Middle East, based in London, and another for the United States, Canada, and Asia-Pacific region, based in Washington, DC; a Program Advocacy & Communications (PAC) team; a Development Policy & Finance (DPAF) team; and our Philanthropic Partnerships (PPT) team. We work in close partnership with grantees, our colleagues across the foundation, the Executive office, and foundation Communications to build the environment in which all people have the opportunity to lead healthy and productive lives.

The EMEEA team, and the wider GPA team in the foundation, achieve their policy and advocacy goals by:

- Developing and coordinating the execution of advocacy and communications strategies.
- Leveraging foundation voice to implement advocacy strategies.
- Developing and managing a grant portfolio dedicated to achieving advocacy outcomes.
- Partnering and advocating with civil society partners, sector leaders, United Nations institutions, and government officials to achieve advocacy outcomes.
- Developing policy recommendations or proposals in partnership with programmatic and regional offices.

**Your Role**

The **Senior Program Assistant** (SPA), **EMEEA** is a key member of the team. This role provides wide and varied administrative, organizational and project support for the Berlin-based Director for Europe and other Senior Officers.

The postholder will be based at the foundation’s **Berlin office**, and report to the Director for Europe.

**What You'll Do**

Responsibilities include a wide range of administrative support including:

- Managing complex calendars of the Director for Europe and at least two Senior Officers.
- Scheduling high volume of meetings with multiple partners across several time zones that often includes multiple communication links, dial in, audio and/ or video conferencing).
- Acts as front of house for in-person meetings, including welcoming guests at the reception and bringing them to the meeting rooms, and supports in-person meetings in the Berlin office.
- Navigating the global matrix and cross foundation operations in order to gather information, effectively address complex needs, proactively identify conflicts and have the relationships required to negotiate schedules, time, materials, deadlines, etc.
- Handling confidential and non-routine information with sensitivity.
- Supporting communications to ensure timely responses to inquiries including acting as liaison for team with internal partners, answering questions, routing requests appropriately.
- Managing logistics, scheduling and planning of events including coordinating arrangements for participants, handling coordination, and disseminating materials as needed.
- Compiling and processing expenses in a timely manner.
- Coordinating visas, travel arrangements and logistics for frequent international travel.
- Performing a coordinating role and support tasks for Berlin office operations.
- Interacting and communicating clearly and consistently and managing relationships with grantees and partners.
- Representing an active ‘link’ between the London and Berlin offices, including traveling to London when necessary.
- Being a thought partner and sounding board for those you work with.
- Playing a key role in team culture and helping to design team effectiveness moments for team building and celebration.
- Being an active leader within the S/PA community, planning of the SPA and PA retreats and meetings, and being the responsible owner of at least one per yea

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