Front Desk Administrator

Project Description:

• Join our team at the Böblingen office as a Front Desk Administrator, where your contributions will be essential in ensuring the office operates efficiently and delivers an exceptional experience for visitors, employees, and clients.

Responsibilities:

• Accommodate visitors, internal and external clients
• Operate switchboard and direct potential clients to relevant departments
• Answer questions and address complaints
• Coordinate conference room bookings and appointments
• Keep office tidy and presentable
• Record, file and track all outgoing and incoming courier and sort mail
• Manage all matters pertaining to reception/office appearance and utilities
• Cooperate with Office Manager on local facility
• Maintain database of suppliers and service providers
• Issuing keys to employees and visitors
• Order stationary, office products, cleaning and catering supplies
• Maintain inventory of office equipment
• Record all incoming invoices in our register, gaining appropriate approval where necessary, and forward to the respective department in a timely fashion
• Updating FD Systems (ED, LuxTown)
• Assist with administrative tasks and provide research and administrative support to other departments and individuals, where necessary
• supports Facility Management services for DXC in Böblingen
• Ad hoc duties as required and directed by your line manager

Mandatory Skills Description:

• Organisational Skills, Problem Solving, Multitasking, Customer Service, Communication Skills, Previous experience in a similar role;

Nice-to-Have Skills Description:

• corporate working experience

Languages:

• English: C2 Proficient
• German: C2 Proficient