Personal Assistant to CEO

vor 2 Wochen

Dülmen, Nordrhein-Westfalen, Deutschland Vable Vollzeit

Contract Type: Part-time, permanent, 20-30 hours per week, subject to a 3 month probation

Location: Dülmen, NRW, Germany. Hybrid working - mix of working from both office and home

Salary: We have benchmarked a salary in the region of €40k-€50k (reduced pro rata for part time), dependant upon experience

The Role

We are looking for an experienced Personal Assistant to provide support (admin and financial) to a busy husband and wife team running 2 businesses - a global software business ) and a wallpaper design business ) - as well as managing 4 children.

To be successful you need to be fluent in English and German, have several years as a personal assistant as well as experience managing accounts for a small business. You will also need to have meticulous attention to detail, and excellent communication and time management skills. You also love solving problems and are always looking for ways to improve efficiency.

Key responsibilities will include, but are not limited to:

  • Managing all admin matters (personal and business)
  • Calendar, email inbox and file management.
  • Booking travel
  • Ad hoc projects
  • Bank reconciliations
  • VAT Filings - German and UK
  • Producing monthly management reports
  • Managing Accounts Payable and Accounts Receivables
  • Liaising with tax advisors and authorities and ensuring timely filings
We would love to hear from you if you have the criteria below:
  • Minimum of 2 years of experience as a Personal Assistant
  • Minimum 2 years experience in financial / accounting roles
  • Proficiency in cloud based financial software and tools
  • Proficiency in cloud based communication, project management and collaboration tools (eg slack, and gmail, google docs)
  • Excellent analytical and problem-solving skills
  • High level of integrity and ability to deal with sensitive information
  • Meticulous attention to detail.
  • Strong organisational and time management skills, with the ability to manage multiple priorities and meet deadlines.
  • Excellent communication and interpersonal skills.
  • High degree of initiative, reliability and flexibility.
  • Fluency in English and German at a business level; other language skills are beneficial
  • The right to live and work within Germany.
Why work for us?
  • We encourage constant learning
  • We encourage creativity and like new ideas. We embrace people who have different opinions, perspectives and personalities and concentrate on the cultural add
  • You will receive a MacBook, and other required technical equipment when you join
  • 30 days of paid leave a year (reduced pro rata for working part time)
Why it may not be for you.
  • We operate in a fast paced environment, juggling many balls at the same time. If you don't like a bit of chaos then this role may not be for you.
  • The role is quite generalist and you will be expected to do areas that you perhaps don't like or feel is not your job. If this isn't you, best not apply.
  • Everyone has the opportunity to query, ask questions, have new ideas and we will give you our opinion. We operate on continuous feedback and recognition. This isn't for everyone and if this makes you uncomfortable or it's not your thing, probably not a good fit for either of us.
  • We have set behaviours and values that everyone is expected to adhere to and regardless of working remotely we dress appropriately for meetings and are professional in calls.
How to apply

If you are an organisational talent with strong financial skills and enjoy supporting a creative couple in both their private and professional lives, we look forward to receiving your application

Interview Process

The interview process will consist of an initial online test and you will be asked to send in a short video of yourself. If we're both excited to proceed, you will be invited to a zoom interview. The final interview will be a face to face meeting at the office in Dülmen.

We record all of our video interviews, with your permission.

We are an equal opportunity employer. All applicants will be considered for employment regardless of race, religion, sex, sexual orientation, gender identity, national origin or disability status.

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