Personal Assistant to CEO

Contract Type: Part-time, permanent, 20 hours per week

Location: Dülmen, NRW, Germany. Hybrid working - 1 day working from office and rest of the time working remotely (home office)

Salary: We have benchmarked a salary in the region of €40k-€50k (reduced pro rata for part time), dependant upon experience

We are looking for an experienced Personal Assistant to provide support (admin and financial) to an English CEO living in Germany, and running 2 businesses - a global software business ) and a wallpaper design business ) as well as managing 4 children.

To be successful you need to be fluent in English and German, have several years experience managing accounts for a small business, and several years as a personal assistant. You will also need to have meticulous attention to detail, and excellent communication and time management skills. You also love solving problems and are always looking for ways to improve efficiency.

Key responsibilities will include, but are not limited to:

Personal Administration

• Managing all admin matters (eg household bills, insurance, correspondence with tax authorities).
• Calendar, email inbox and file management.
• Liaising with Tax Authorities / Advisors and ensuring timely filings
• Booking travel for the family
• Ad hoc projects, eg applying for a UK Passport for a child
• Other matters relating to children's education, health, travel etc.

Financial Management

• Bank reconciliations
• VAT Filings - Germany and UK
• Produce monthly management reports
• Managing Accounts Payable and Accounts Receivables
• Liaising with tax advisors and ensuring timely filings

We would love to hear from you if you have the criteria below:

• Minimum of 2 years of experience in finance and accounting roles, preferably within a fast-paced environment.
• Minimum of 2 years experience as a PA, including experience in operations and project management
• Strong understanding of financial principles, accounting standards, and financial regulations.
• Proficiency in cloud based financial software and tools.
• Proficiency in cloud based communication, project management and collaboration tools (eg slack, and gmail)
• Excellent analytical and problem-solving skills
• Meticulous attention to detail.
• Strong organisational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills.
• Fluency in English and German
• The right to live and work within Germany.

Why work for us?

• We encourage constant learning
• We encourage creativity and like new ideas. We embrace people who have different opinions, perspectives and personalities and concentrate on the cultural add not fit
• You will receive a MacBook, and other required technical equipment when you join
• 30 days of paid leave a year (reduced pro rata for working part time)

Why it may not be for you.

• We operate in a fast paced environment, juggling many balls at the same time. If you don't like a bit of chaos then this role may not be for you.
• The role is quite generalist and you will be expected to do areas that you perhaps don't like or feel is not your job. If this isn't you, best not apply.
• Everyone has the opportunity to query, ask questions, have new ideas and we will give you our opinion. We operate on continuous feedback and recognition. This isn't for everyone and if this makes you uncomfortable or it's not your thing, probably not a good fit for either of us.
• We have set behaviours and values that everyone is expected to adhere to and regardless of working remotely we dress appropriately for meetings and are professional in calls.

How to apply

If you are an organisational talent with strong accounting skills and enjoy supporting a creative couple in both their private and professional lives, we look forward to receiving your application

Interview Process

1. Test/Intro Call: You will carry out some tests and either meet Matthew or carry out a one way Video interview; you don't need to prepare anything in advance.
2. Interview: If after the intro call, we're both excited to proceed, you will be invited to a second stage interview with Matthew
3. Final Interview: Will be face to face with Matthew at his home office in Duelmen.

We record all of our video interviews, with your permission.

We are an equal opportunity employer. All applicants will be considered for employment regardless of race, religion, sex, sexual orientation, gender identity, national origin or disability status.