Team Assistant Regional Support

Ready to lead the charge towards a fossil-free future? Are you looking for a role where you can provide essential support and ensure smooth operations within your team?

Be in your element with BA Wind

Our wind, solar and batteries business offers a unique opportunity to be in your element working to help harness the forces which will take us to fossil freedom.

As part of BA Wind you will play a key role in one of the most exciting pipelines in the industry with 24GW of capacity stretching out more than a decade ahead across our key European markets.

You won’t only be involved in developing projects but also pioneering cutting-edge innovation, new business models and ways of working with communities and the environment. Working as part of a leading European utility also means you could be helping a growing number of major businesses and brands achieve their own sustainability goals through partnerships.

The Job

As a Team Assistant, you will play a crucial role in managing various administrative tasks within the region. Your responsibilities will include creating and maintaining shift plans, overseeing training sessions, and providing essential SAP support. Additionally, you will support the Central Support Functions located in the region and handle operational purchasing and indirect procurement in coordination with the Supply Chain Optimization team.

In this role, you will also be responsible for the onboarding process of all visitors and guests, ensuring a smooth integration into the site. You will serve as the primary communication hub for both internal and external parties, facilitating effective and efficient information flow. Furthermore, you may have the opportunity to specialize in developing and supporting training programs, contributing significantly to the education and growth of office apprentices.

By taking on these tasks, you will ensure the seamless operation of the administrative functions, contributing to the overall efficiency and success of the team and the region.

Main Responsibilities and Tasks

• Supporting purchasing and ordering processes of all indirect procurement such as stationery, resources, and consumables.
• Creating and processing purchase requests and invoices, executing and following up on these in cooperation with procurement and controlling.
• Coordination and booking of training and courses for site, region, and central support functions.
• Providing local administration support, including assisting site visitors, travel booking, ordering IT equipment, workwear, and site-specific PPE.
• Providing administrative support to the Head of Regional Support and Head of Site.
• Supporting relevant site needs such as induction, customs, travel reimbursement, and organization of internal and external meetings.
• Assisting the O&M Team with shift and training plans, SAP entry tasks, and more.
• Maintaining contact with government institutions and the local community (site-specific).
• Gathering and registering time for external and internal personnel according to contracts and guidelines.
• Acting as a superuser in IT systems and software at the site.
• Managing daily documents in SharePoint or other document control tools.
• Creating training matrices and educating office staff.
• Preparing and supporting new employees with onboarding.
• Budgeting for administration and following up on the site budget.
• Organizing social and community events.
• Participating in the reporting of budgets for the region and sites.
• Providing local SAP support for time registration, absence, and more.
• Acting as PA for the Head of Region.
• Managing the regional SharePoint structure and internal online communication.
• Applying lessons learned to other windfarms and new projects.
• Supporting the Data Driven concept with internal stakeholders.
• Managing data in the area of responsibility for Asset Operational Readiness.
• Providing local support to facility management if applicable.

Your profile / who are you?

You have the ability to plan and prioritize your work to meet commitments aligned with organizational goals and you always pursue a structured approach. You are collaborative and can build partnerships and work effectively to support others to meet shared objectives. You can anticipate and balance the needs of multiple stakeholders. You relate openly and comfortably with diverse groups of people and can build strong relationships. You are an excellent communicator who is able to listen, bring a message across clearly, retrieve the information needed and has the ability to adapt to her/his audience. You have the ability to gain the confidence and trust of others through honesty and integrity.

• Ability to prioritize workload, organize time and tasks efficiently, and be proactive.
• Relevant educational background and business administration qualification.
• Proven track record and experience in assistant and administration support and maintaining office systems.
• High level of communication skills and excellent problem-solving skills.
• Intermediate to advanced level of IT skills, including MS Word, Excel, and MS Outlook.
• Fluent in English, both spoken and written.
• Beneficial to speak the country language fluently (German).

Why not start your journey to working for fossil freedom by applying now? We look forward to receiving your application

Location Esbjerg, Denmark - Hamburg, Germany

Our offer

Looking for a career with growth?

Looking for a role where your superpowers can be leveraged to the maximum and with limitless opportunities for growth?

The scale and ambition of our wind, battery and solar business means you can really find your element with us. We’ll also provide you with all the learning and development you need to expand your horizons.

We strive to be the best place to work in the industry with highly competitive pay and conditions and an open, supportive culture. A commitment to a healthy work-life balance aims to ensure everyone plays to their strengths, whatever their background and experiences.

You will be part of a growing team of 1,700+ colleagues from 50+ nationalities where our positive approach to diversity is reflected in the fact that more than a quarter of staff are women.

More Information 

For more information about the recruitment process, you are welcome to contact our recruiter Christian Pathuel, christian.pathuel@vattenfall.com

We welcome your application in English no later than 09.07.2024. We kindly request that you do not send applications by any means other than via our website. 

At Vattenfall we are convinced that diversity contributes to building a more profitable and attractive company and we strive to be a good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation. Click here for further information. 

The security of Vattenfall and its employees is essential. For that reason, a pre-employment screening will be part of your recruitment process. The screening is based on the role you will fulfill within Vattenfall and will be performed by a third party, Validata. 

Since Vattenfall is a part of the Swedish critical infrastructure, many of our services are security classed. If this position is security classified the final candidates might be subject to a security vetting process, according to Swedish legislation. 

We look forward to receiving your application